Office Administrator & Executive Assistant

Office Administrator & Executive Assistant

INFINITE by Garg Ply House | Gomti Nagar, Lucknow

About INFINITE

INFINITE by Garg Ply House is a premium interior solutions brand offering modular kitchens, wardrobes, furniture, glass solutions, wooden flooring, architectural hardware and complete interior solutions.

We are looking for a smart, organised, presentable and proactive Office Administrator & Executive Assistant who can become the coordination backbone of our office.

This is not a routine receptionist or data-entry role. The person will work closely with the Founder and General Manager and will be responsible for office administration, executive assistance, follow-ups, basic HR coordination, customer coordination and maintaining proper systems and records.

Key Responsibilities

1. Front Office & Reception

• Manage the reception and welcome customers, architects, designers, vendors and visitors professionally.
• Attend incoming calls and handle basic enquiries.
• Manage customer and architect appointments.
• Coordinate meetings and showroom visits.
• Maintain visitor and appointment records.
• Ensure the front office and meeting areas are organized and professionally maintained.
• Coordinate basic refreshments and meeting requirements when required.

2. Executive Assistance – Founder & General Manager

• Assist the Founder and General Manager with day-to-day business coordination.
• Maintain daily task lists and track pending activities.
• Follow up with team members on assigned tasks and deadlines.
• Ensure important follow-ups and commitments are not missed.
• Schedule meetings, appointments and calls.
• Collect information and updates from different departments.
• Prepare daily and weekly status reports.
• Highlight important pending matters requiring management attention.
• Maintain organised records, documents and correspondence.
• Assist with presentations, reports and other management requirements.

3. Office Administration

• Manage routine office administration and documentation.
• Maintain office records, registers and files.
• Coordinate stationery, office supplies and other administrative requirements.
• Maintain digital records and folders in an organised manner.
• Coordinate with vendors/service providers for routine office requirements.
• Ensure office procedures and administrative systems are followed.
• Assist in maintaining a smooth and disciplined office environment.

4. Customer & Lead Coordination

• Make follow-up calls to customers and prospects as required.
• Coordinate appointments between customers and the sales/design team.
• Track pending customer follow-ups and quotations.
• Ensure customer and lead information is properly updated in the company's systems.
• Coordinate internally to ensure customer requirements are communicated to the concerned team.
• Assist the Architect Relations & Business Development team with office-based coordination and follow-ups.

5. Basic HR Administration

• Maintain employee attendance and leave records.
• Maintain employee files and basic HR documentation.
• Coordinate joining formalities and employee documentation.
• Assist with recruitment activities, including job postings, candidate screening, interview scheduling and maintaining candidate records.
• Coordinate employee onboarding.
• Track probation periods, confirmations and important employee dates.
• Coordinate attendance and salary-related information with the accounts team.
• Maintain basic HR forms, policies and acknowledgements.
• Follow up with employees regarding attendance, documentation and routine HR requirements.
• Maintain a basic employee performance/KPI tracker as directed by management.
• Assist management in maintaining punctuality, discipline and office procedures.

6. MIS, Excel & Reporting

• Maintain Excel/Google Sheets trackers and reports.
• Update daily/weekly business and operational information.
• Maintain task, lead, employee and administrative trackers.
• Prepare basic MIS reports for management.
• Ensure information is accurate, updated and easily accessible.
• Identify pending items and bring them to management's attention.

7. General Coordination

• Coordinate between sales, design, execution, accounts, purchase and business-development teams.
• Follow up on inter-departmental tasks.
• Assist in organising meetings, events and presentations.
• Handle confidential business and employee information responsibly.
• Take ownership of assigned tasks and ensure timely completion.

What We Are Looking For:

• Graduate with 2–5 years of relevant experience.
• Good spoken and written English.
• Strong Hindi communication skills.
• Good knowledge of MS Excel, Google Sheets and MS Office.
• Excellent communication and interpersonal skills.
• Smart, presentable and professional personality.
• Strong organisational and follow-up skills.
• Ability to multitask and prioritise work.
• Good attention to detail.
• Proactive approach and willingness to take ownership.
• Ability to work independently without constant supervision.
• Comfortable interacting with customers, architects, vendors and employees.
• Good computer and documentation skills.
• Mature and trustworthy, with the ability to handle confidential information.

Preferred Experience:

Candidates with experience in any of the following roles are encouraged to apply:

• Executive Assistant
• Office Administrator
• Office Coordinator
• Administration Executive
• Front Office Executive
• Back Office Executive
• Admin & HR Executive
• Customer Coordination
• Similar administrative/coordination roles

Important:

This is NOT a routine receptionist or data-entry position.

The selected candidate will work closely with the Founder and General Manager and will be expected to take ownership of office administration, executive coordination, follow-ups, basic HR administration, customer coordination and reporting.

We are looking for someone who can think ahead, follow through on tasks and ensure that important work does not get forgotten or delayed.

Job Details

Designation: Office Administrator & Executive Assistant

Company: INFINITE by Garg Ply House

Location: Gomti Nagar, Lucknow

Job Type: Full Time

Working Hours: 11:00 AM – 7:00 PM

Salary: ₹15,000 – ₹22,000 per month

Experience: 2–5 years

Education: Graduate

Growth Opportunity:

This is a role with significant scope for growth. A high-performing candidate can gradually take greater responsibility for administration, HR coordination, MIS and business operations within INFINITE.

If you are organised, proactive, good with people and enjoy taking responsibility rather than simply completing assigned tasks, we would like to hear from you.