Personal Assistant

We are looking for a highly organized, dependable, and discreet Personal Assistant / Executive Assistant to provide comprehensive support in managing professional responsibilities, personal tasks, appointments, schedules, communication, and day-to-day activities.

The ideal candidate should be proactive, mature, well-organized, comfortable handling confidential information, and capable of managing multiple priorities without requiring constant supervision.

Key Responsibilities

1. Schedule & Time ManagementManage daily calendar, appointments, meetings, and commitments.

• Maintain and prioritize daily/weekly task lists.
• Coordinate meetings and ensure timely follow-ups.
• Help optimize the executive's daily schedule and time.
• Provide reminders for important tasks, meetings, deadlines, and appointments.

2. Professional Work SupportCoordinate with employees, faculty, clients, vendors, and other stakeholders as required.

• Follow up on assigned tasks and provide status updates.
• Prepare basic reports, documents, presentations, and spreadsheets.
• Organize important files, documents, and information.
• Assist with meeting preparation and maintain action-point lists.
• Handle routine communication and coordination on behalf of the executive when authorized.

3. Personal AssistanceManage personal appointments and bookings.

• Coordinate travel, transportation, hotels, and itineraries.
• Assist with personal errands and purchases when required.
• Maintain records of important personal commitments and recurring tasks.
• Coordinate with household/service providers when necessary.
• Handle miscellaneous personal tasks that require organization and follow-through.

4. Communication & CoordinationAct as a reliable point of coordination between the executive and relevant people.

• Make and receive calls when required.
• Maintain professional communication through phone, WhatsApp, email, and other platforms.
• Ensure important messages and information are communicated promptly.

5. Daily Executive SupportPrepare the executive's daily agenda.

• Track pending tasks and ensure follow-ups are completed.
• Help maintain a structured and productive daily routine.
• Anticipate upcoming requirements and proactively arrange necessary resources.
• Maintain confidentiality regarding professional and personal matters.

Candidate Requirements

Excellent organizational and time-management skills.

• Strong communication skills in English and Hindi.
• Good working knowledge of MS Word, Excel, PowerPoint, Google Workspace, and WhatsApp.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Strong follow-up and coordination skills.
• Good attention to detail.
• Ability to multitask and prioritize under pressure.
• Presentable, professional, punctual, and dependable.
• Flexible attitude toward changing schedules and priorities.
• Ability to work independently and take initiative.
• Valid driving licence would be an advantage.