HR Manager

We are looking for a proactive, detailed-oriented HR Manager to manage individually & independently end-to-end HR functions across our Gurgaon office (Manesar). In this role, you will take ownership of the entire employee lifecycle—from sourcing, onboarding, and documentation to Haryana labour law compliance, policy management, employee relations, and offboarding.

Key Responsibilities

1. Talent Acquisition & Onboarding

• Manage full-cycle recruitment for open positions (sourcing via LinkedIn/job portals, screening, scheduling, and candidate coordination).

• Draft and issue formal Offer Letters, Employment Contracts, NDAs, and Appointment Letters.

• Conduct pre-onboarding document collection, identity verification (Aadhaar, PAN, past background checks), and coordinate Day-1 orientation.

• Track probation periods (3–6 months) and issue confirmation or extension letters based on managerial reviews.

2. Statutory Compliance & Labour Law Management (Haryana)

• Statutory Management: Take complete ownership of PF, ESIC, Minimum Wages, Haryana LWF, Shops & Establishments Act, and mandatory Haryana Labour Law registers (Form A, B, C, Muster Roll, and Overtime Registers).

• Manage renewals for Haryana Shops & Commercial Establishments Act registration.

• Draft responses to statutory show-cause notices from EPFO, ESIC, or the Labour Inspectorate, and represent the company during routine inspections. • Oversee mandatory POSH Act compliance, Internal Committee (IC) setup, and annual district filings.

• Audit Readiness & Filings: Keep employment contracts, vendor agreements, and compliance MIS audit-ready, drafting replies to notices or queries from statutory authorities in coordination with external consultants.

3. HR Operations, Payroll Inputs & Offboarding

• Attendance & Leave Operations: Manage daily attendance tracking, shift allocations, overtime, and Loss of Pay (LOP) calculations across corporate and warehouse teams.

• Pre-Payroll Data: Prepare and deliver verified monthly Payroll Sheets (joiners, exits, attendance, LOPs) to Finance by the agreed monthly deadline.

• Exit Lifecycle: Manage resignation acceptance, No-Dues Clearances (NDC), Full & Final (F&F) settlement inputs, exit interviews, and the issuance of formal Relieving Letters and Experience Certificates.

• Data Hygiene: Maintain central HRIS records, headcount trackers, and report key HR metrics (turnaround time, attrition, compliance status) to leadership.

4. Performance Management & Capability Building

• Lightweight Goal Frameworks: Design and execute a lightweight, quarterly KPI and goal-setting framework suited for an early-stage consumer startup.

• Check-ins & Feedback: Run regular mid-quarter check-ins, manage probation confirmations, and coach managers on giving actionable, constructive feedback.

• Training & Compliance Orientations: Coordinate mandatory employee and worker orientations, including POSH, safety guidelines, Code of Conduct, and job-specific training.

5. Culture, Employee Relations & Grievances

• Culture & Engagement: Serve as a trusted point of connection for a young, creative team— understanding motivators, identifying flight risks early, and running brand-aligned engagement initiatives.

• Grievance Resolution: Resolve operational, attendance, or interpersonal grievances across both office and warehouse teams with fairness, empathy, and discretion. • Ground Coordination: Work closely with warehouse supervisors and plant/warehouse leaders to maintain daily floor discipline and resolve staffing shortages in real time. Required Qualifications & Key Skills

• Experience: 4–6 years of hands-on HR Generalist experience spanning both corporate team operations and warehouse, factory, or blue-collar workforce management.

• Compliance Knowledge: Practical, working knowledge of Central & Haryana Labour Laws, EPFO portal, ESIC portal, Haryana LWF, and Contract Labour regulations. • Agility & Execution: Proven ability to build HR processes from scratch in a fast-growing startup Or manufacturing environment.

• Tools: Proficiency in MS Excel (VLOOKUP/XLOOKUP, Pivot Tables), Google Workspace, and HRIS/attendance software.

• Communication & Interpersonal Skills: Fluent in English and Hindi with strong empathy, clear communication, and the ability to build trust across diverse employee groups.