Data Entry Operator

Position: Data Entry Executive

Department: Operations / Administration

Job Type: Full-Time

Work Mode: Work from Office

Job SummaryWe are looking for an experienced and responsible Data Entry Executive to manage daily operational records, vehicle entries, site-wise data, and both digital and physical documentation. The candidate should have strong knowledge of Microsoft Excel and Microsoft Word, including shortcut keys, document formatting, data management, and PDF conversion.

The employee will be responsible for ensuring that all company and site records are accurate, properly organized, regularly updated, and safely maintained.

• Key ResponsibilitiesMaintain and manage all company and site-related records accurately.
• Perform daily vehicle entries, including vehicle numbers, dates, quantities, weights, trips, and other required details.
• Maintain and update site-wise operational data on a daily basis.
• Enter data accurately into Microsoft Excel, Word, and company-provided formats/portals.
• Maintain proper hard-copy records and physical files of important documents and data.
• Organize digital files systematically for easy retrieval whenever required.
• Cross-check entries and documents to identify and correct errors or missing information.
• Prepare daily, weekly, and monthly data reports as required by management.
• Convert documents between different formats, including PDF to Word, PDF to Excel, Word to PDF, Excel to PDF, etc.
• Scan, merge, split, arrange, and manage PDF documents when required.
• Maintain confidentiality and security of company and site data.
• Coordinate with site staff and management to collect missing or pending information.
• Ensure all assigned data-entry work is completed within the given deadlines.
• Required SkillsStrong knowledge of Microsoft Excel and Microsoft Word.
• Must be familiar with commonly used Excel and Word shortcut keys for fast and efficient working.
• Good knowledge of Excel functions, formulas, tables, sorting, filtering, formatting, and data management.
• Good knowledge of Word formatting, tables, page setup, headers/footers, and document preparation.
• Ability to convert PDF files into Word/Excel and vice versa.
• Good typing speed with a high level of accuracy.
• Strong file and record management skills.
• Ability to handle large amounts of data without errors.
• Basic knowledge of scanning, printing, and other office documentation work.
• Good attention to detail and ability to meet deadlines.

ExperiencePrior experience as a Data Entry Executive, Computer Operator, MIS Executive, or in a similar role is required.Candidates should have good practical experience in handling Excel/Word data, vehicle records, site records, and office documentation.

Candidate RequirementsThe candidate should be responsible, disciplined, detail-oriented, and comfortable working with large amounts of data on a daily basis. Accuracy and proper record maintenance will be a key part of this position.