Secretary / Executive Assistant

Immediate joiner

*Executive Assistant* – Job Description

*Department* : Management / Administration

*Designation* : Executive Assistant to Management

*Industry* : Diamond & Jewellery

*Experience* : 3–6 Years preferred

Location: Bhayandar East,Mumbai

Job Summary

We are looking for a well-organized and proactive Executive Assistant to support senior management in day-to-day coordination, scheduling, communication, documentation, and follow-up activities.

Key Responsibilities

• Manage and maintain the management's daily calendar, meetings, appointments, and schedules.

• Coordinate internal and external meetings and ensure timely follow-ups.

• Prepare meeting agendas, minutes, presentations, reports, and other documents.

• Follow up with different departments on tasks assigned by management.

• Maintain confidential company and management information.

• Handle emails, correspondence, and important communications.

• Coordinate with clients, vendors, consultants, and internal teams as required.

• Track pending tasks and provide regular status updates to management.

• Assist management in preparing MIS reports and business presentations.

• Arrange travel, meetings, exhibitions, and other business-related requirements when required.

• Maintain proper records and documentation.

• Handle urgent and confidential assignments independently.

• Support management in day-to-day administrative and coordination activities.

Required Skills

• Excellent communication and interpersonal skills.

• Strong follow-up and coordination abilities.

• Good written and spoken English.

• Excellent MS Excel, Word, PowerPoint, and email skills.

• Strong organizational and time-management skills.

• Ability to multitask and work under pressure.

• High level of confidentiality and professionalism.

• Presentable and confident personality.

• Prior experience in jewellery/diamond industry will be an advantage.

Qualification

Graduate in any discipline preferred.

Preferred Experience

• 3–6 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator, or similar role.

• Experience supporting senior management/Directors/MD/CEO will be preferred.