Senior Accountant

1. JOB PURPOSE

We are looking for a competent and experienced Accountant who can independently manage the company's day-to-day accounting, taxation, banking and finance operations.

The ideal candidate should have strong practical knowledge of Tally/ERP, GST, TDS, income tax basics, bank reconciliation, accounts payable/receivable, inventory accounting, manufacturing accounts and MIS reporting.

Experience in manufacturing, trading, import/export, OEM or corporate gifting businesses will be highly preferred.

The candidate should be capable of working independently, identifying financial discrepancies and providing accurate financial information to management for decision-making.

2. KEY RESPONSIBILITIES

A. Day-to-Day Accounting

• Maintain complete and accurate books of accounts.
• Record sales, purchases, expenses, receipts and payments.
• Pass journal, purchase, sales, debit note and credit note entries.
• Maintain customer and vendor ledgers.
• Ensure proper accounting of GST, freight, transportation, duties and other applicable charges.
• Maintain cash and petty cash records.
• Verify supporting documents before accounting entries.
• Ensure timely closure of daily accounting activities.

B. Accounts Receivable / Customer Management

• Prepare and maintain customer outstanding statements.
• Monitor receivables and overdue payments.
• Follow up with the sales team for pending collections.
• Prepare ageing reports.
• Reconcile customer accounts.
• Verify sales invoices and payment receipts.
• Track advances received from customers.
• Maintain proper documentation for credit notes and adjustments.

C. Accounts Payable / Vendor Management

• Verify supplier invoices against purchase orders and supporting documents.
• Maintain vendor ledgers and outstanding statements.
• Prepare payment schedules.
• Track supplier advances.
• Reconcile vendor accounts.
• Ensure payments are made as per approved payment terms.
• Identify duplicate or incorrect invoices.
• Coordinate with purchase and stores teams for invoice verification.

3. GST & TAXATION

The candidate should have strong practical knowledge of Indian taxation and GST compliance.

GST Responsibilities

• Preparation and filing support for:
• GSTR-1
• GSTR-3B
• GSTR-2B reconciliation
• Annual GST return / related workings
• Reconcile purchase register with GSTR-2B.
• Verify Input Tax Credit.
• Identify mismatches and follow up with vendors.
• Check GST applicability on purchases and sales.
• Handle GST invoices, credit notes and debit notes.
• Maintain GST reconciliation records.
• Coordinate with CA / tax consultants for GST matters.
• Assist in GST notices, assessments and departmental queries.

TDS

• Calculate and account for TDS.
• Prepare TDS workings.
• Timely deposit of TDS.
• Prepare and support quarterly TDS returns.
• Verify TDS certificates.
• Reconcile TDS payable and receivable.
• Coordinate with consultants for TDS-related compliance.

Income Tax

• Basic practical knowledge of income-tax provisions.
• Maintain records required for income-tax computation.
• Assist CA in tax audit and income-tax return preparation.
• Provide financial data and supporting documents to consultants.

4. BANKING & FINANCE OPERATIONS

• Daily bank reconciliation.
• Monitor bank balances.
• Prepare payment instructions.
• Maintain bank-related documentation.
• Track cheque/NEFT/RTGS/IMPS transactions.
• Monitor customer collections.
• Maintain loan and CC facility records.
• Track interest, bank charges and other financial costs.
• Reconcile bank statements with books.
• Prepare bank statements and financial information required by management.
• Coordinate with banks regarding routine documentation and financial requirements.
• Assist in working-capital and cash-flow management.

5. IMPORT / EXPORT ACCOUNTING

Preferred / Advantageous Experience

Since the company deals with manufacturing and potentially international sourcing/OEM transactions, the candidate should ideally understand:

• Import purchase accounting.
• Foreign currency transactions.
• Supplier advances.
• LC / TT / advance payment accounting.
• Bill of Entry accounting.
• Customs duty and import-related expenses.
• Freight and clearing charges.
• IGST on imports.
• Shipping and logistics documentation.
• Export invoice accounting.
• Foreign currency receivables/payables.
• Exchange-rate differences.
• Bank realization / export payment documentation.
• Coordination with CHA, freight forwarders and banks.

6. MANUFACTURING ACCOUNTING

Experience in a manufacturing environment will be strongly preferred.

Candidate should understand:

• Raw material accounting.
• Finished goods accounting.
• Work-in-progress.
• Purchase and consumption accounting.
• Production-related expenses.
• Job work accounting.
• Manufacturing overheads.
• Inventory valuation.
• Stock reconciliation.
• Costing of products.
• Material consumption analysis.
• Production vs. sales reconciliation.
• Wastage / scrap accounting.
• Factory expenses.
• Cost per unit calculation.

The candidate should be able to work closely with Purchase, Production, Stores and Sales departments.

7. INVENTORY & STOCK ACCOUNTING

• Maintain proper inventory records.
• Reconcile physical stock with accounting records.
• Monitor raw material and finished goods inventory.
• Track stock transfers.
• Track inward and outward material.
• Coordinate periodic physical stock verification.
• Identify stock discrepancies.
• Maintain stock valuation.
• Monitor slow-moving and obsolete inventory.
• Prepare inventory reports for management.

8. MIS & MANAGEMENT REPORTING

The Accountant will be responsible for preparing regular financial reports for management.

Daily / Weekly Reports

• Bank position.
• Cash position.
• Customer outstanding.
• Vendor outstanding.
• Collection report.
• Payment report.
• Sales summary.
• Purchase summary.
• Stock summary.

Monthly MIS

• Profit & Loss statement.
• Sales analysis.
• Purchase analysis.
• Gross margin analysis.
• Customer-wise sales.
• Product-wise sales.
• Expense analysis.
• Receivable ageing.
• Payable ageing.
• Inventory report.
• Cash-flow statement.
• Working-capital position.
• Budget vs. actual analysis.

The candidate should be able to explain the numbers to management and highlight major variances, risks and unusual transactions.

9. MONTH-END CLOSING

• Complete monthly books closure.
• Pass necessary provisions and adjustment entries.
• Reconcile all major ledgers.
• Reconcile GST balances.
• Reconcile bank accounts.
• Reconcile customer and vendor balances.
• Verify outstanding expenses.
• Verify advances.
• Review inventory balances.
• Prepare monthly P&L.
• Provide required schedules to CA / auditors.
• Ensure all supporting documents are properly filed.

10. AUDIT & CA COORDINATION

• Coordinate with Chartered Accountant and auditors.
• Prepare audit schedules.
• Provide ledgers and supporting documents.
• Assist in statutory audit.
• Assist in tax audit.
• Resolve accounting queries.
• Maintain proper documentation.
• Support financial statement preparation.
• Respond to routine accounting and compliance requirements.

11. SOFTWARE & SYSTEM KNOWLEDGE

Mandatory

• Tally Prime
• Advanced MS Excel
• GST Portal
• Basic accounting/ERP systems
• Internet banking

Excel Skills Required

Candidate should be comfortable with:

• VLOOKUP / XLOOKUP
• Pivot Tables
• SUMIFS / COUNTIFS
• IF formulas
• Data reconciliation
• Sorting & filtering
• Conditional formatting
• MIS preparation
• Basic financial analysis

Knowledge of Power BI / ERP / SAP / Zoho Books / Busy will be an advantage.

12. QUALIFICATION

Minimum Qualification

• B.Com / M.Com preferred.
• CA Inter / CMA Inter will be an advantage.
• Relevant accounting certification will be considered.

Experience

3–6 years of practical accounting experience.

Preference will be given to candidates with experience in:

• Manufacturing companies
• Luggage / bags / textile / consumer products
• Trading companies
• Import & export companies
• OEM businesses
• Corporate gifting companies

13. REQUIRED KNOWLEDGE

The candidate must have practical knowledge of:

• Accounting principles
• GST
• TDS
• Income-tax basics
• Tally Prime
• Bank reconciliation
• Customer reconciliation
• Vendor reconciliation
• Inventory accounting
• Manufacturing accounting
• Costing
• MIS
• Working capital
• Cash flow
• Audit coordination
• Basic import/export accounting

14. KEY PERSONAL SKILLS

We are looking for someone who is:

• Highly responsible
• Honest and trustworthy
• Detail-oriented
• Numerically strong
• Organized
• Proactive
• Good at follow-ups
• Good communication skills
• Able to work independently
• Good problem-solving ability
• Able to meet deadlines
• Comfortable working in a fast-growing company
• Capable of handling confidential financial information

The person should take ownership of the accounts function rather than wait for instructions for every activity.

15. KEY PERFORMANCE INDICATORS (KPIs)

Performance will be evaluated on:

1. Accuracy of accounting.
2. Timely monthly closing.
3. GST/TDS compliance without delays.
4. Zero/minimum accounting errors.
5. Timely bank reconciliation.
6. Timely customer/vendor reconciliation.
7. Collection and outstanding reporting.
8. Accuracy of inventory records.
9. Quality of MIS reports.
10. Cash-flow visibility.
11. Audit readiness.
12. Proper documentation.
13. Timely management reporting.
14. Identification of financial discrepancies and risks.

16. IDEAL CANDIDATE PROFILE

The ideal candidate should be more than a traditional "Tally Operator."

We need a person who can function as an Accounts & Finance Executive, understand the business numbers and independently manage the complete accounting cycle.

The candidate should be capable of answering questions such as:

• How much money is currently receivable?
• Which customers are overdue?
• How much do we owe suppliers?
• What is our actual gross margin?
• How much GST/Input Tax Credit is available?
• What is our monthly cash requirement?
• What is our inventory value?
• What is our outstanding bank/CC position?
• Which expenses have increased?
• What is our product/customer profitability?
• What payments are due this week?
• What collections are expected this week?
• Are there any accounting or compliance risks?

17. EXPERIENCE PREFERRED

Candidates from the following backgrounds will be given preference:

Manufacturing + Trading + GST + Tally + Banking + Inventory + MIS

Experience with Import/Export and OEM manufacturing will be a significant advantage.

18. REPORTING STRUCTURE

Accountant / Accounts Executive

↓

Finance Head / Director

The candidate will coordinate with:

• Purchase Department
• Sales Department
• Production Department
• Stores / Warehouse
• HR / Admin
• Banks
• CA / Auditors
• GST / Tax Consultants
• Suppliers
• Customers

19. WHAT WE EXPECT FROM THIS ROLE

Within the first few months, the selected candidate should be able to independently manage:

Accounting → GST → TDS → Banking → Receivables → Payables → Inventory → MIS → Audit Coordination

with minimum supervision.

The objective is to create a strong, transparent and well-controlled finance system that gives management an accurate picture of the company's financial position at any time.

APPLICATION REQUIREMENTS

Candidates should share:

• Updated Resume
• Current Salary
• Expected Salary
• Notice Period
• Total Experience
• Experience with Tally Prime
• GST experience
• Manufacturing accounting experience
• Import/Export accounting experience, if any
• Current location

Preference: Candidates who can join immediately / within a short notice period.

Salary: As per experience, capability and industry standards.

Location: Bhayandar East, Maharashtra.