Purchase Executive

Purchase Planning and Control (PPIC) 

Position Title: Executive PPIC (RM)  

Reports To: Sr Executive PPIC

Job Overview:

The RM Purchase Executive is responsible for ensuring the timely creation of sales orders and procurement of raw materials to support uninterrupted production and order fulfillment. The executive is also responsible for continuous follow-up with vendors, accurate ERP documentation, and maintaining real-time product status updates to enable effective communication with the Sales Team. 

Responsibilities and Duties:

• Creation of Sales Order (SO): Once the PI is received from the sales team, create the SO and get it approved by the Manager & Accounts team along with the completed checklist (New/Repeat Order) within 12 hours of receiving the PI. All the documents uploaded against the SO in the G Drive by the sales team to also be checked.  
• Once SO is approved, Initiate the FDA and design process mail to the relevant stakeholder.    
• Place Raw Material (RM) purchase orders strictly as per requirements and approvals received from the reporting manager.
• Coordinate with the reporting manager to understand RM specifications, quantities, and delivery timelines.
• Ensure timely follow-up with vendors for RM confirmation, dispatch, and on-time delivery to meet production schedules.
• Track RM availability and proactively highlight risks or delays to avoid impact on manufacturing timelines.
• Coordinate with the Packing Material (PM) Purchase Executive and upload PM bills into Marg after proper verification and approval.
• PM packing planning to be done according to the priorities and post in the packing group after senior’s approval.  
• Payment schedule of RM vendors to be given to accounts team on every Tuesday of the week based on the pending due payments. 
• Advance payment or Post dated Cheque (PDC) for RM ordering based on the PI to be submitted to the accounts team after taking approval from the reporting manager. 
• To get the Vendor Registration Form (VRF) filled and submit the same in the accounts department for all the vendors. 
• Dispatches: 
• PM Material Library Creation & Management
• Packaging Material (PM) Master Library
• Create a centralized PM Library on Google Drive.
• Physical PM Sample Library, maintain a physical library of:
• Bottles, jars, caps, pumps, boxes, labels, sleeves
• New sample PM received from vendors
• Ensure every item is: Labeled, Measured, Photographed & uploaded.