Executive Assistant

We are looking for a smart, highly organized Executive Assistant who will work directly with the Director to improve productivity, coordinate teams, manage follow-ups, and help drive business growth. This is not a receptionist role—the EA will handle confidential work, business coordination, reporting, and AI-assisted office management.

• Key Responsibilities1. Director SupportManage the Director’s daily schedule and appointments.
• Prepare meeting agendas and maintain MOM (Minutes of Meetings).
• Remind the Director of pending tasks, payments, and commitments.
• Handle confidential documents and business correspondence.
• 2. Business CoordinationFollow up with sales, purchase, accounts, warehouse, and vendors.
• Track customer orders from booking to dispatch.
• Maintain daily pending-task tracker and ensure timely completion.
• Coordinate with manufacturers for delivery timelines.
• 3. MIS & ReportingPrepare daily sales and collection reports.
• Create Excel dashboards and business performance summaries.
• Maintain stock, order, and vendor follow-up sheets.
• Present weekly reports with action points.
• 4. Customer & Vendor CommunicationCall and follow up with key wholesale customers.
• Coordinate payment reminders professionally.
• Maintain CRM and update customer records.
• Assist in WhatsApp broadcast planning and customer segmentation.
• 5. AI & Digital ProductivityUse ChatGPT for drafting letters, notices, emails, and reports.
• Create presentations and documents using AI tools.
• Organize digital files on Google Drive.
• Improve office processes through automation and technology.
• 6. Administrative ManagementCoordinate travel, courier, and important documentation.
• Maintain contracts, agreements, and important records.
• Support HR with interview scheduling and employee documentation.
• Ensure inter-department communication remains efficient.