Field Sales Executive

JOB DESCRIPTION – FIELD EXECUTIVEPosition: Field Executive – Government Contract OperationsThe Field Executive will be responsible for coordinating and managing day-to-day operational and administrative activities across multiple government project sites in different states.

1. Key ResponsibilitiesInvoice & Bill Submission

• Prepare and submit monthly invoices/bills to the concerned Government Department/Buyer within the prescribed timeline.
• Follow up with officials regarding bill processing, approvals, objections, deductions and payments.
• Maintain proper records of invoices, supporting documents, acknowledgements and payment status.

1. Coordination with Government Officials
2. 
   

• Coordinate regularly with Government officials, department representatives, site in-charges and other concerned authorities.
• Communicate company requirements and resolve routine operational and administrative issues.
• Attend meetings, discussions and official correspondence whenever required.

1. Site Coordination & Problem Solving
2. 
   

• Monitor the smooth functioning of company operations at assigned sites.
• Identify site-level issues and coordinate with the management for timely resolution.
• Visit project sites whenever required for inspection, verification, problem-solving or coordination.
• Ensure that instructions received from the management and concerned officials are properly communicated and implemented at the site.

1. Multi-State Site Management
2. 
   

• Coordinate with multiple project locations situated across different states.
• Maintain regular communication with site supervisors, employees and departmental representatives.
• Travel to different project locations whenever operational requirements arise.

1. Documentation & Compliance Support
2. 
   

• Collect and maintain site-related documents, attendance records, work completion reports, bills, photographs and other required records.
• Coordinate with the accounts and administrative teams for timely submission of required documents.
• Ensure that important deadlines relating to contracts, invoices, renewals, submissions and compliance are monitored.

1. New Business / Lead Generation
2. 
   

• Identify new business opportunities in Government Departments, PSUs, Railways, GeM and other organizations.
• Generate and develop new leads for manpower, housekeeping, security, facility management and other support-service contracts.
• Maintain a database of prospective clients and regularly follow up with them.
• Coordinate with management for tender opportunities, pre-bid meetings, enquiries and potential new contracts.

1. Reporting to Management
2. 
   

• Submit regular updates regarding site operations, pending issues, invoices, payments, official communications and new business leads.
• Immediately report any major complaint, dispute, contractual issue or operational problem to the management.
• Maintain confidentiality of company, client and contractual information.
• Essential SkillsGood communication and coordination skills.
• Ability to communicate professionally with Government officials.
• Good knowledge of documentation and invoice/bill submission procedures.
• Problem-solving and follow-up skills.
• Willingness to travel to different project locations.
• Basic knowledge of MS Office, email and online portals.
• Ability to manage multiple assignments and deadlines simultaneously.
• Business development and lead-generation skills.

Performance ExpectationsThe Field Executive is expected to ensure:

Timely Bill Submission → Effective Official Coordination → Fast Problem Resolution → Regular Site Monitoring → Proper Documentation → Payment Follow-up → New Lead Generation

The position requires flexibility to travel and visit any company project/site whenever required by the management.