Receptionist / Front Office Executive

Job Description: Receptionist – Vijay Sales (Head Office)

Position: Receptionist

Department: Administration / Front Office

Location: Vijay Sales – Head Office

Employment Type: Full-Time

Role Overview

The Receptionist at the Vijay Sales Head Office will serve as the primary point of contact for all incoming calls, visitors, and administrative coordination. This role requires excellent communication skills, strong organizational abilities, and a professional approach in handling guests, calls, and internal coordination.

Key Responsibilities

Front Desk & Guest Management

• Greet and assist all guests, customers, and vendors visiting the Head Office.
• Ensure a welcoming environment and guide visitors to the appropriate meeting rooms or departments.
• Handle guest requirements, coordinate with housekeeping or admin staff when needed.

Call Management

• Answer, screen, and route incoming calls from guests/customers/vendors and other sources.
• Transfer calls to the relevant department or individual based on the requirement.
• Maintain professionalism and clarity in communication at all times.

Administrative & Coordination Tasks

• Schedule and manage meetings for Directors, including booking meeting rooms and coordinating logistics.
• Update and maintain the Head Office phone extension list on a monthly basis and circulate it to concerned teams.
• Coordinate for job interviews, internal team meetings, and guest escalations.
• Assist in managing incoming/outgoing correspondence, couriers, and front-desk records.
• Maintain cleanliness and organization of the reception area.

Required Skills & Qualifications

• Education: HSC/Graduate in any discipline.
• Experience: 1–3 years in a Receptionist, Front Office, or Administrative role (corporate experience preferred).
• Technical Skills:
• MS Office (Word, Excel, Outlook)
• Phone system handling
• Soft Skills:
• Excellent communication (verbal & written)
• Professional appearance and behaviour
• Strong multitasking and time-management abilities
• Customer service orientation

Key Competencies

• Attention to detail
• Interpersonal skills
• Ability to handle pressure and prioritize tasks
• Confidentiality and reliability

Please Note

·        Please remember that candidates once selected would be expected to join immediately.

·        Kindly be dressed in Formals only.

·        Documents for the interview: Updated Resume & 2 Passport size Professional photograph.

·        Please carry your original 12th std certificate, Pan card & Aadhar card for the interview