Office Admin

1. Job Purpose: To independently manage daily office administration, HR coordination, documentation, vendor management and general office operations, ensuring smooth and efficient functioning of the company.

2. Key ResponsibilitiesA. Office Administration

• Manage daily office activities and ensure smooth office operations.
• Maintain office supplies, stationery, equipment and maintenance records.
• Coordinate with building management, vendors and service providers.
• Handle incoming calls, emails, visitors and correspondence.
• Arrange meetings, appointments and business travel.

B. HR & Recruitment Support

• Coordinate job advertisements, candidate applications and interview schedules.
• Maintain employee attendance, leave records and personnel files.
• Assist with onboarding, joining formalities and employee documentation.
• Coordinate with consultants for payroll, PF, ESIC and other statutory matters.
• Maintain employee records and HR documentation.

C. Accounts & Documentation

• Prepare and maintain quotations, invoices, purchase orders and expense records.
• Coordinate with the accounts team for payments and reimbursements.
• Follow up on outstanding invoices and vendor payments.
• Maintain digital and physical filing systems.

D. Business & Operational Support

• Assist management with daily administrative requirements.
• Prepare business correspondence, reports, presentations and meeting minutes.
• Coordinate with clients, suppliers and business associates.
• Support tender submissions, company registrations and compliance documentation.
• Assist with preparation and maintenance of company profiles, brochures and business records.