HR & Administration Executive

Job OverviewWe are looking for a responsible and organised HR & Administration Executive who can manage the front desk, handle student registrations, manage employees, maintain office operations and coordinate with colleges, schools and educational institutions.

The candidate will be responsible for the day-to-day management of the office and will report directly to the Director.

1. Front Desk & Student Registration

• Welcome students, parents, visitors and guests at the reception.
• Attend incoming phone calls and handle basic enquiries.
• Explain the initial admission process to interested students.
• Help students fill out online registration and enquiry forms.
• Maintain student enquiry and visitor records.
• Coordinate with the Admission Counselling Team.
• Ensure every visitor is properly attended to.

2. HR & Employee Management

• Maintain employee attendance and daily records.
• Monitor employee punctuality and office discipline.
• Collect daily work reports from all employees.
• Follow up with employees regarding pending tasks.
• Maintain employee records, joining documents and leave records.
• Coordinate employee interviews and recruitment.
• Schedule interviews and assist in the hiring process.
• Complete employee joining and onboarding formalities.
• Report employee performance and attendance issues to the Director.

3. Office Administration & Operations

• Manage daily office activities.
• Ensure all employees follow office timings and assigned responsibilities.
• Coordinate with teachers, counsellors, marketing staff and other team members.
• Maintain office records, documents and registers.
• Ensure classrooms, reception and office areas are properly maintained.
• Manage office supplies and stationery.
• Coordinate with vendors and service providers whenever required.
• Prepare daily and weekly operational reports for the Director.

4. Reporting & Management

. Collect daily reports from all departments.

• Prepare a consolidated daily work report.
• Track pending tasks and follow up with responsible employees.
• Maintain department-wise work records.
• Share daily attendance, employee activities and operational updates with the Director.
• Inform the Director about employee issues, delays and operational problems.
• Ensure assigned work is completed within deadlines.

5. College, School & Institutional Coordination

• Contact colleges, schools, universities and educational institutions.
• Coordinate with institutional representatives for meetings.
• Send company profiles and partnership proposals through email and WhatsApp.
• Follow up with institutions regarding collaboration proposals.
• Schedule meetings between institutional representatives and the Director.
• Maintain a database of colleges, schools and universities.
• Coordinate AI workshops, seminars and institutional visits.
• Maintain records of institutional partnerships and follow-ups.

6. Recruitment & Hiring Support

• Post job vacancies on relevant job portals and social media platforms.
• Screen incoming resumes.
• Contact shortlisted candidates.
• Schedule interviews with the Director or concerned department.
• Coordinate the complete joining process.
• Maintain the employee recruitment database.
• Required Skills & QualificationsGraduate in any discipline.
• Good communication skills in Hindi and English.
• Basic knowledge of MS Excel, Word, Google Sheets and email.
• Good organisational and management skills.
• Ability to handle multiple responsibilities.
• Confidence in communicating with students, parents and employees.
• Good follow-up and reporting skills.
• Previous experience in HR, Front Desk or Office Administration will be preferred.

Experience: 1–3 Years (Freshers with good communication and management skills may also apply).

Salary₹18,000 – ₹25,000 per month (Depending on experience and skills).

Reporting To Management – ACRY AI

Key ResponsibilityThe candidate will be responsible for managing the reception, student registration, employee coordination, HR activities, office administration, daily reporting and institutional coordination.

The candidate must ensure that the office runs smoothly and all employees complete their assigned responsibilities.