Human Resource Executive

Key Responsibilities

1. Recruitment & Talent Acquisition

• Handle end-to-end recruitment, including job postings, candidate sourcing, screening, and interviews.
• Coordinate interview schedules and manage candidate follow-ups.
• Evaluate candidates based on skills, experience, attitude, and company requirements.
• Manage joining formalities and employee onboarding.

2. Attendance & Leave Management

• Maintain daily employee attendance and punctuality records.
• Monitor employee working hours, late arrivals, absenteeism, and leave requests.
• Maintain accurate leave balances and attendance reports.
• Ensure employees follow company attendance policies.

3. Employee Management & Discipline

• Monitor employee performance, behaviour, discipline, and workplace conduct.
• Address employee grievances and workplace concerns professionally.
• Ensure employees follow company rules, policies, and reporting structures.
• Coordinate employee engagement activities and maintain a positive working environment.

4. Payroll & Documentation

• Coordinate monthly payroll processing with the accounts department.
• Maintain employee records, salary details, attendance, and leave records.
• Prepare and manage offer letters, appointment letters, warning letters, experience letters, and relieving letters.
• Maintain employee personal files and confidential HR documentation.

5. Performance Management

• Coordinate employee performance reviews and appraisal processes.
• Monitor individual targets and performance reports in coordination with department heads.
• Track probation periods and ensure timely performance evaluations.
• Identify training requirements and support employee development.

6. HR Policies & Compliance

• Implement and maintain company HR policies and procedures.
• Ensure proper documentation of employee-related matters.
• Assist with applicable labour law and statutory compliance requirements.
• Maintain confidentiality of company information, employee records, and business operations.

7. General Administration

• Coordinate daily office administration and employee-related requirements.
• Ensure smooth communication between management and employees.
• Maintain proper records of company assets, employee responsibilities, and administrative matters.
• Support management in implementing new HR processes and organisational improvements.
• Required Skills & QualificationsBachelor's degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in HR operations or a similar role.
• Good communication and interpersonal skills.
• Knowledge of recruitment, payroll coordination, attendance, and HR documentation.
• Proficiency in MS Excel, Google Sheets, and basic office software.
• Strong organisational and problem-solving abilities.
• Ability to handle confidential information responsibly.
• Must be disciplined, confident, proactive, and capable of handling employees independently.

Key Performance Indicators (KPIs)The HR Executive will be evaluated based on:

1. Timely fulfilment of recruitment requirements.
2. Accuracy of attendance and leave records.
3. Timely completion of payroll-related documentation.
4. Employee discipline and policy compliance.
5. Proper maintenance of employee documentation.
6. Timely handling of employee grievances.
7. Employee retention and workplace coordination.
8. Effective implementation of HR policies.

• Personal AttributesStrong sense of responsibility and ownership.
• Professional attitude and decision-making ability.
• Fair and unbiased approach towards employees.
• Ability to maintain authority while being approachable.
• High level of integrity and confidentiality.
• Ability to work independently and report directly to management.

Reporting To: Management / Director

Note: The HR Executive will be responsible for independently managing routine HR activities and ensuring smooth coordination between employees, departments, and management.