Office Administration

• Role Title: Administrative and Tenders Officer / Office Administrator
• Objective: Manage daily office workflows, handle core accounting tasks, and independently oversee the company's e-tendering and procurement

Key Responsibilities

1. Office Administration

• Oversee day-to-day office operations, facilities, and front-desk activities.
• Manage correspondence, phone calls, emails, and visitor inquiries.
• Maintain office inventory, track and order supplies, and coordinate equipment maintenance.
• Schedule meetings, manage executive calendars, and arrange travel logistics.

2. Accounting & Bookkeeping

• Record daily financial transactions, manage accounts payable/receivable, and process vendor invoices.
• Handle bank reconciliations, expense tracking, and cash-flow reports.
• Maintain compliance for tax filings, such as GST invoices or local statutory requirements, using accounting software.
• Prepare financial statements, budget summaries, and audit-ready documentation.

3. Tendering & Procurement Process

• Monitor and manage e-tendering portals, Government e-Marketplace (GeM) platforms, or private bid listings.
• Prepare technical and financial bid documents, ensuring absolute precision and adherence to strict submission deadlines.
• Conduct comparative market analysis, price justifications, and vendor negotiations.
• Handle live Reverse Auctions (RA), track purchase orders, and monitor service-level agreements (SLAs) upon winning bids.

Requirements & Qualifications

• Education: Bachelor’s degree in Commerce, Business Administration, or a related field (B.Com, BBA, or equivalent).
• Experience: 2 to 5 years of proven experience blending office administration, basic accounting, and direct tender or procurement handling. [1, 2]
• Software Skills: Proficiency in accounting packages (such as Tally, QuickBooks, or Xero) and advanced Microsoft Excel (VLOOKUP, Pivot Tables). [1, 2]
• Technical Competency: Hands-on experience with e-tender portals/GeM and Digital Signature Certificate (DSC) management. [1]
• Soft Skills: High attention to detail, strict time-management under pressure, and strong written and verbal communication. [1, 2]

If you're tailoring this for a specific role, let me know:

• Is the focus more heavily weighted toward accounting or government tendering (like GeM)