Secretary / Executive Assistant

Job Vacancy – Office Secretary / Personal Secretary to Director

Organisation: Indus Initiative Council (IIC)

Position: Office Secretary / Personal Secretary to Director

Location: New Delhi

Job Description

We are looking for an experienced, efficient and professionally qualified Office Secretary / Personal Secretary with a strong background in corporate management, CSR activities, accounting and project management.

The candidate should be capable of independently handling office administration, coordinating with corporate officials, PSU representatives, government departments and project implementation teams.

Key Responsibilities

1. Corporate Coordination: Liaising and coordinating with senior corporate executives, PSU officials, government departments and other stakeholders.
2. CSR Activities: Understanding CSR projects, CSR documentation, proposals, MoUs, work orders, project approvals and implementation procedures.
3. Accounting & Finance: Overall knowledge of accounting, billing, GST, TDS, payment follow-ups, expense management and financial documentation.
4. Project Management: Monitoring project progress, coordinating with implementation agencies, tracking deadlines and maintaining project records.
5. Office Administration: Managing daily office operations, correspondence, meetings, appointments and official communications.
6. Documentation: Preparing professional letters, emails, reports, presentations, proposals and official documents.
7. Management Support: Providing direct administrative and operational support to the Director.
8. MIS & Reporting: Maintaining project-wise records, financial statements, attendance, progress reports and other management information.

Required Qualifications & Experience

• Graduate in Commerce, Business Administration or Management.
• Minimum 2–5 years of relevant professional experience.
• Prior experience in corporate management, CSR projects, NGO/Section 8 companies or PSU-related assignments will be preferred.
• Good understanding of accounting, taxation, GST and financial documentation.
• Knowledge of project coordination and management.
• Excellent command of MS Office, Excel, Word, PowerPoint and professional email correspondence.
• Strong communication, organisational and interpersonal skills.
• Ability to handle confidential matters and work independently.

Preferred Candidate Profile

• Mature, responsible and well-organised professional.
• Capable of coordinating with senior-level corporate and government officials.
• Strong drafting and communication skills in English and Hindi.
• Should have a professional attitude, leadership qualities and problem-solving abilities.

Compensation: Negotiable, based on qualifications and relevant experience.

Should have experience in NGO / CSR Preferred

Interested candidates may share their updated CV along with details of their experience and current/expected salary.