Senior Administrative Coordinator

Company: Advent Electric Technologies Pvt. Ltd.

Location: Okhla Industrial Area, Phase-II, New Delhi

Experience: 5–10 Years

Employment Type: Full-Time

Minimum Qualification- Graduate

Job Summary

We are looking for an experienced, well-organised and proactive Senior Office Administrator to manage day-to-day administrative operations, handle professional correspondence, coordinate with clients and senior government officials, and ensure the smooth functioning of office activities.

Key Responsibilities

1. Administrative Management: Oversee daily office operations, maintain records, manage filing systems, control documentation and ensure the timely completion of administrative tasks.
2. Professional Drafting: Prepare professional letters, emails, official communications, follow-ups and other business correspondence in fluent English.
3. Client & Government Coordination: Coordinate with clients, departments, senior government officers and other stakeholders regarding official matters, documentation and project-related requirements.
4. Quotation & Purchase Order Preparation: Prepare quotations, purchase orders, work orders and other commercial documents accurately and in a timely manner.
5. Computer & MS Office Skills: Use MS Word, Excel, Outlook and other office applications efficiently for documentation, data management, reporting and correspondence.
6. Document Control: Maintain organised records of quotations, purchase orders, invoices, official letters, client communications and other important documents.
7. Follow-ups & Coordination: Follow up on pending approvals, documents, payments and other office-related matters with clients, vendors and internal departments.
8. Daily Office Operations: Ensure smooth coordination between management, employees, clie