Tender Executive

Job Profile: Pre-Sales Executive (IT Hardware & Bidding)

This role is designed for a strategic, detail-oriented professional who bridges the gap between technical product knowledge and commercial bidding success. They will be the primary driver for securing government and private contracts through the Government e-Marketplace (GeM) and traditional tendering processes.

1. Core Responsibilities

 * Bid Management (GeM & Non-GeM):

  * End-to-end management of the GeM portal, including product uploading, brand mapping, and participating in Bids/RAs (Reverse Auctions).

  * Monitoring various portals (CPP, State Tenders, etc.) for relevant IT hardware opportunities.

  * Preparing and submitting technical and financial bids with 100% accuracy.

 * OEM & Partner Alliances:

  * Liaising with OEMs (Dell, HP, Lenovo, Cisco, etc.) to secure MAFs (Manufacturer Authorization Forms) and project-specific pricing.

  * Managing OEM relationships to stay updated on the latest product roadmaps and certifications.

 * Technical Solutioning:

  * Analyzing tender requirements to propose the right Bill of Materials (BoM).

  * Handling Pre-Bid queries and attending Pre-Bid meetings to represent the company’s interests and request favorable specification changes.

 * Compliance & Documentation:

  * Ensuring all bids meet legal, financial, and technical eligibility criteria.

  * Maintaining a repository of standard bidding documents (ISO certificates, turnover papers, past performance).

2. Required Technical Skills

| Skill Area | Requirements |

|---|---|

| Portal Expertise | Deep knowledge of GeM (Direct Purchase, L1, Bidding, Custom Bids) and e-Procurement portals. |

| IT Hardware | In-depth understanding of Servers, Laptops, Desktops, Networking (Switches/Firewalls), and Peripherals. |

| Documentation | Proficiency in MS Excel (for BoM and Price parity) and PDF editing tools. |

| Compliance | Understanding of GFR (General Financial Rules) and Make-in-India (MII) compliance policies. |

3. Experience & Soft Skills

 * Experience: 3–5 years in Pre-Sales or Bidding specifically within the IT Hardware industry.

 * Communication: Strong negotiation skills for dealing with OEMs and clarity in writing technical queries for departments.

 * Analytical Thinking: Ability to spot "hidden" clauses in tender documents that could disqualify the company.

 * Deadline Driven: Proven ability to work under pressure to meet strict bid submission timelines.

4. Key Performance Indicators (KPIs)

 * Bid Success Ratio: Percentage of technical bids qualified vs. submitted.

 * OEM Support: Speed and efficiency in securing MAFs and special pricing.

 * Accuracy: Zero disqualifications due to administrative or documentation errors.

> Pro-Tip: When hiring for this role, look for candidates who understand the L1 vs. T1 evaluation process. A candidate who knows how to strategically influence a "Pre-Bid" meeting to favor your company's unique specs is worth their weight in gold.