Tender Executive

We are looking for a detail-oriented and proactive GeM Portal & Tender Executive to manage end-to-end bidding and procurement processes on the Government e-Marketplace (GeM) and other e-procurement portals (CPPP, state portals, etc.). The ideal candidate will have hands-on experience in registering manufacturing products, analyzing tender documents, preparing technical and financial bids, and ensuring timely order fulfillment.

Key Responsibilities

• Tender Identification & Analysis: Search and shortlist relevant tenders/bids on the GeM portal and other government e-procurement websites matching our manufacturing product range.
• Bid Preparation & Submission: Prepare, compile, and upload accurate technical and commercial bid documents (BOQ, OEM authorizations, compliance sheets, test reports, and certificates) well before deadlines.
• Catalog & Product Management: Manage product listings, catalog uploads, brand approvals, and OEM panel updates on the GeM portal.
• Costing & Pricing Coordination: Coordinate closely with the production, accounts,
• and sales teams to prepare competitive pricing and financial bids.
• EMD & Documentation: Handle Earnest Money Deposit (EMD), tender fees, Performance Bank Guarantees (PBG), and necessary statutory compliance documents (MSME/Udyam, ISO, BIS, GST, etc.).
• Post-Bid & Order Management: Track tender outcomes, participate in reverse auctions (RA), generate invoices/CRAC on GeM, and coordinate with dispatch teams for timely delivery and payment follow-ups.
• Record Keeping: Maintain a structured database of all submitted tenders, win/loss reports, active contracts, and renewal dates.

Required Qualifications & Skills

• Education: Graduate in any discipline (B.Com, BBA, B.Tech, or equivalent preferred).
• Experience: Minimum [1–3] years of proven experience handling the GeM portal and government tenders, preferably within a manufacturing company.
• Technical Knowledge: Strong understanding of GeM portal workflows (OEM dashboard, Bid/RA participation, Incident Management, and Seller Rating).
• Software Skills: Proficiency in MS Excel, MS Word, PDF editing, and Digital Signature Certificate (DSC) setup/usage.
• Soft Skills: Strong attention to detail, ability to work under strict deadlines, good communication skills, and coordination abilities across internal department

• Software Skills: Proficiency in MS Excel, MS Word, PDF editing, and Digital Signature Certificate (DSC) setup/usage.