Workshop Coordinator

Job Summary

We are looking for a proactive and organized Workshop & Yard Coordinator to manage day-to-day workshop and yard operations for electric vehicles across 2-wheeler, 3-wheeler and 4-wheeler segments. The candidate will be responsible for coordinating vehicle servicing, repairs, inspections, vehicle movement, technician allocation, inventory management and ensuring smooth operational workflows.

Roles & Responsibilities

Workshop Operations

• Manage daily workshop activities and ensure smooth execution of servicing and repair operations.
• Coordinate with technicians and mechanics for timely completion of vehicle repairs.
• Allocate jobs to technicians based on vehicle requirements and priorities.
• Monitor repair progress and ensure vehicles are delivered within the committed TAT.
• Ensure proper inspection and quality checks before vehicle handover.

Yard Management

• Manage day-to-day yard operations, including vehicle parking, placement and movement.
• Maintain proper records of vehicles received, under repair, ready for delivery and dispatched.
• Ensure proper vehicle identification, tagging and parking arrangements.
• Conduct regular physical inspections of vehicles available in the yard.
• Ensure the yard is properly maintained, organized and secure.

EV Vehicle Inspection & Coordination

• Coordinate vehicle inspections for 2W, 3W and 4W electric vehicles.
• Monitor vehicle condition, identify damages and coordinate necessary repairs.
• Coordinate battery, motor, controller and other EV component-related inspections with qualified technicians.
• Ensure proper documentation of vehicle condition before and after repairs.

Inventory & Spare Parts Management

• Monitor the availability of spare parts, tools and workshop consumables.
• Maintain stock records and coordinate with the procurement team for timely replenishment.
• Track spare parts consumption and ensure proper utilization.
• Maintain records of damaged and replaced components.

Coordination & Reporting

• Coordinate with operations teams, technicians, vendors, drivers and other stakeholders.
• Prepare daily MIS reports covering vehicle status, pending repairs, completed jobs and yard inventory.
• Escalate operational issues, delays and critical repair cases to management.
• Ensure proper documentation of job cards, inspection reports and vehicle movement records.

Safety & Compliance

• Ensure adherence to workshop safety standards and operational procedures.
• Ensure safe handling and storage of EV batteries and electrical components.
• Monitor the use of safety equipment and ensure proper housekeeping.
• Follow prescribed EV battery isolation and high-voltage safety procedures through trained personnel.

• Required Skills & QualificationsGraduate or Diploma in Automobile Engineering, Mechanical Engineering or a related field preferred.
• 2–5 years of experience in workshop management, yard operations or automobile service operations.
• Experience in EV workshop operations covering 2W, 3W and 4W vehicles will be preferred.
• Basic understanding of EV components, vehicle servicing and repair processes.
• Strong coordination, communication and team management skills.
• Knowledge of inventory management, MIS reporting and MS Excel.
• Ability to manage multiple vehicles and operational activities simultaneously.
• Strong problem-solving skills and ability to work in a fast-paced environment.
• Key Performance Indicators (KPIs)Timely completion of vehicle repairs and servicing.
• Reduction in vehicle turnaround time (TAT).
• Accuracy of vehicle inventory and yard records.
• Effective utilization of technicians and workshop resources.
• Reduction in pending vehicles and operational delays.
• Compliance with workshop safety and quality standards.