Purchase Executive

Job Description – Purchase Executive

Reports To: Purchase Manager / Operations Head

Location: C-124, First Floor, Sector 2 Distt, Sector 2, Noida, Uttar Pradesh 201301

Employment Type: Full Time

Role Summary

The Purchase Executive is responsible for sourcing, negotiating, and procuring materials, goods, and services required for smooth business operations at optimal cost, quality, and timelines. The role ensures uninterrupted supply, vendor management, and cost control while complying with company policies.

Key Responsibilities

Procurement & Sourcing

• Identify and evaluate suppliers/vendors for raw materials, packaging materials, consumables, and services
• Obtain quotations, compare prices, and negotiate best terms
• Prepare and release Purchase Orders (POs) as per requirements
• Ensure timely procurement to avoid stock-outs

Vendor Management

• Develop and maintain strong vendor relationships
• Conduct vendor performance evaluation (quality, delivery, pricing)
• Add alternate suppliers to reduce dependency risk
• Handle vendor disputes and issue resolution

Inventory & Coordination

• Coordinate with stores/production/planning teams for material requirements
• Monitor stock levels and reorder points
• Ensure on-time delivery and follow-up with suppliers
• Support inventory optimization and cost reduction

Cost Control & Compliance

• Negotiate pricing, credit terms, and contracts
• Track and control purchase budgets
• Ensure compliance with company procurement policies
• Maintain proper documentation and records

Documentation & Reporting

• Maintain purchase records, vendor database, and MIS reports
• Verify invoices with PO and GRN
• Prepare monthly procurement reports and savings analysis

Key Skills & Competencies

• Vendor negotiation skills
• Cost analysis & budgeting
• Strong communication & coordination
• Knowledge of procurement processes
• MS Excel, Zoho & ERP knowledge (SAP/Tally/Oracle preferred)
• Problem-solving and decision-making ability

Qualifications

• Bachelor’s degree in Commerce/Management/Supply Chain/Engineering
• 2–5 years’ experience in Purchase/Procurement role
• Experience in manufacturing/packaging industry preferred

KPIs / Performance Metrics

• Cost savings achieved
• On-time procurement rate
• Stock-out incidents
• Vendor performance rating
• Purchase cycle time
• Inventory carrying cost reduction