Office Logistics Administrator

Logistic Office Administrator – Job Responsibilities

Manage day-to-day administrative activities of the logistics office.

Maintain and update records related to shipments, deliveries, vehicles, drivers, and vendors.

Prepare and maintain transportation documents, invoices, delivery challans, e-way bills, PODs, and other logistics records.

Coordinate with drivers, transporters, customers, vendors, and internal departments for smooth operations.

Track shipment and delivery status and provide timely updates to customers and management.

Handle incoming and outgoing calls, emails, correspondence, and documentation.

Maintain proper filing and documentation of operational and administrative records.

Assist the logistics team in preparing daily, weekly, and monthly reports.

Coordinate vehicle schedules, driver availability, route details, and delivery requirements.

Verify and maintain records of fuel expenses, transportation expenses, tolls, and other operational costs.

Follow up on pending deliveries, PODs, invoices, and payment-related documents.

Support the accounts team with required bills, vouchers, and supporting documents.

Coordinate with warehouses and branch offices regarding dispatches, receipts, and inventory-related documentation.

Monitor office supplies and coordinate procurement when required.

Ensure accurate data entry and maintain records in MS Excel/ERP/TMS software.

Handle customer queries and escalate operational issues to the concerned manager.

Ensure compliance with company policies and logistics documentation procedures.

Provide general administrative support to the Operations and Management teams.

Key Skills

MS Excel, MS Office, documentation, data entry, coordination, communication skills, record keeping, logistics operations, ERP/TMS knowledge, time management, and problem-solving skills.