Purchase Executive

Job Title: Purchase Executive

Department: Purchase / Procurement

Experience: 1–3 Years (Preferred)

Qualification: Graduate in any stream; a diploma or degree in Supply Chain Management is an advantage.

Job SummaryWe are looking for a detail-oriented and proactive Purchase Executive to manage purchasing activities, coordinate with suppliers, negotiate prices, and ensure the timely procurement of materials while maintaining quality and cost efficiency.

• Key ResponsibilitiesIdentify, evaluate, and develop reliable suppliers and vendors.
• Obtain and compare quotations from different suppliers.
• Negotiate prices, payment terms, and delivery schedules.
• Prepare and process purchase orders (POs).
• Ensure timely delivery of materials as per company requirements.
• Coordinate with suppliers, stores, accounts, and other departments.
• Monitor stock levels and arrange materials according to requirements.
• Maintain purchase records, invoices, quotations, and vendor documentation.
• Follow up on pending orders, delayed deliveries, and material shortages.
• Verify material quality, quantity, and specifications with the concerned departments.
• Resolve supplier-related issues and discrepancies in invoices or deliveries.
• Maintain updated vendor databases and prepare purchase reports.
• Ensure purchases are made within the approved budget and company policies.
• Required SkillsGood negotiation and communication skills.
• Knowledge of MS Excel and MS Office.
• Understanding of purchase orders, quotations, and vendor management.
• Strong coordination and follow-up skills.
• Good analytical and problem-solving abilities.
• Ability to manage multiple purchasing activities and meet deadlines.
• Preferred ExperienceExperience in procurement, purchasing, or supply chain operations.
• Knowledge of ERP software or purchasing systems.
• Familiarity with inventory management and vendor evaluation.
• Key Performance Indicators (KPIs)Cost savings through effective negotiation.
• Timely delivery of materials.
• Supplier performance and quality.
• Accuracy of purchase orders and documentation.
• Compliance with procurement policies and budgets.