Account Executive (Accounting)

Job Description – Account Executive | APS LABSPosition: Account Executive

Department: Accounts & Finance

Location: Pune

Reporting To: Accounts Manager / Management

Industry: Biotechnology / IVF / Diagnostics / Laboratory Equipment

Key Responsibilities1. Sales Billing & Invoicing

• Prepare GST Tax Invoices, Proforma Invoices and Quotations.
• Verify customer PO, product, quantity, rate, discount and GST before invoicing.
• Maintain invoice numbering and billing records.
• Coordinate with Sales, Dispatch and Operations for timely invoicing.

2. GST & Statutory Compliance

• Maintain GST purchase and sales records.
• Verify GSTIN, HSN/SAC and applicable GST rates.
• Assist in GSTR-1, GSTR-3B and reconciliation activities.
• Coordinate with CA/tax consultant for GST, TDS and other statutory requirements.
• Maintain proper documentation for audits.

3. Receivables / Customer Outstanding

• Maintain customer-wise outstanding statements.
• Follow up with customers for pending payments.
• Prepare ageing reports: 0–30 / 31–60 / 61–90 / 90+ days.
• Coordinate with Sales Team for payment collection.
• Ensure payment receipts are properly entered and adjusted against invoices.

4. Payables / Vendor Accounts

• Verify vendor invoices against PO and purchase records.
• Maintain supplier outstanding.
• Prepare payment schedules.
• Coordinate with management for vendor payments.
• Track advances given to suppliers.

5. Bank & Daily Accounting

• Record bank transactions, receipts and payments.
• Perform bank reconciliation.
• Maintain petty cash.
• Verify NEFT/RTGS/UPI/cheque transactions.
• Maintain daily cash and bank position.

6. Purchase & Inventory Coordination

• Match purchase invoices with purchase orders and GRN/stock records.
• Coordinate with Stores/Logistics regarding received material.
• Check discrepancies in quantity, price or GST.
• Support inventory valuation and stock reconciliation.

7. Sales & Order Coordination

• Maintain sales orders and customer payment status.
• Coordinate with Sales, Production and Dispatch teams.
• Ensure orders are not dispatched without required commercial/payment approval.
• Track advance-payment orders and credit customers.

8. Export Accounts

Since APS also works with international customers/export markets, the role can include:

• Export invoice preparation.
• Packing list/commercial invoice coordination.
• Payment receipt tracking.
• Foreign-currency transaction records.
• Coordination with logistics/export documentation teams.
• Required SkillsTally Prime / ERP / Accounting Software
• Advanced MS Excel
• GST & basic taxation knowledge
• Invoice and quotation preparation
• Bank reconciliation
• Accounts receivable/payable
• Good numerical accuracy
• Good documentation skills
• Email communication
• Knowledge of HSN/SAC and GST
• Ability to coordinate with Sales, Purchase, Stores, Dispatch and Management