Office Admin

Position: Admin Executive

Department: Administration

Employment Type: Full-Time

Location: [Office Location]

Reporting To: Director / Management

Job SummaryWe are looking for a responsible and well-organized Admin Executive to manage day-to-day office administration, documentation, coordination, and support activities. The candidate should have good communication skills, basic computer knowledge, and the ability to coordinate with employees, vendors, clients, and site teams.

• Key ResponsibilitiesManage daily office administration and routine operational activities.
• Maintain employee attendance, leave records, joining documents, and personnel files.
• Prepare offer letters, appointment letters, warning letters, notices, and other official correspondence.
• Maintain physical and digital records of agreements, invoices, bills, purchase orders, and office documents.
• Coordinate with site engineers, project managers, vendors, consultants, and office staff.
• Handle incoming and outgoing emails, calls, couriers, and official letters.
• Schedule meetings, appointments, interviews, and management reviews.
• Prepare meeting agendas and maintain minutes of meetings when required.
• Monitor office stationery, housekeeping supplies, and other administrative requirements.
• Coordinate with vendors for office maintenance, repairs, printing, stationery, and other services.
• Maintain records of company assets, laptops, mobile phones, keys, and office equipment.
• Assist the accounts department with bill collection, invoice submission, payment follow-ups, and expense records.
• Follow up with employees and site teams for daily reports, attendance, documents, and approvals.
• Support recruitment activities, including interview scheduling and candidate coordination.
• Maintain confidentiality of company, employee, and management information.
• Perform other administrative duties assigned by the management.
• Required SkillsGood verbal and written communication skills in English, Hindi, and Marathi.
• Proficiency in Microsoft Word, Excel, email, and basic office software.
• Good documentation and record-maintenance skills.
• Ability to multitask and manage priorities.
• Professional telephone and email etiquette.
• Strong follow-up and coordination skills.
• Basic knowledge of HR and accounts-related documentation will be preferred.
• QualificationGraduate in any discipline.
• Diploma or certification in Office Administration, HR, or a related field will be an advantage.