Secretary / Executive Assistant

Manage the Director’s daily schedule, appointments, and meetings.

Coordinate meetings with customers, vendors, employees, and business associates.

Send reminders and ensure timely completion of scheduled activities.

Handle phone calls, emails, WhatsApp messages, and business correspondence.

Coordinate with internal departments such as Sales, Purchase, Accounts, and HR.

Communicate with customers, suppliers, and other business stakeholders on behalf of the Director when required.

Prepare daily reports, meeting minutes, presentations, and business documents.

Maintain records of important discussions, decisions, and pending tasks.

Follow up with concerned employees and departments for updates.

Track important tasks assigned by the Director and ensure timely follow-up.

Assist with travel arrangements, meeting arrangements, and other administrative activities.

Support the Director in day-to-day business operations and special projects.

Confidentiality & Professionalism

Maintain confidentiality of business information, financial data, and company documents.

Handle sensitive matters professionally and responsibly.

Escalate urgent issues and provide timely updates to the Director.

Skill

Good verbal and written communication skills in English, Hindi, and Marathi.

Proficiency in MS Excel, MS Word, email, WhatsApp, and basic computer operations.

Excellent time management, coordination, and follow-up skills.

Strong organizational abilities and attention to detail.

Ability to multitask, prioritize work, and work independently.

Professional attitude, reliability, and a high level of confidentiality.