Purchase Executive

KEY RESPONSIBILITIES

PURCHASE & VENDOR MANAGEMENT RESPONSIBILITIES

•    Purchase Lead Register on the same day of receipt without exception

•    Check the internal rate/vendor database before floating any enquiry externally — mandatory first step for every new enquiry

•    Float purchase enquiries to a minimum of 2 relevant vendors within 4 working hours if rates are unavailable in the database; ensure complete technical inputs are shared with vendors

•    24–48 hours of receiving the enquiry — this is a non-negotiable TAT

•    Weboo workflow on the same day; keep Biziverse CRM in sync with order status

•    Purchase Orders (POs) on the confirmed vendor within 1 working day of sales confirmation — correct specifications, price, delivery date, and payment terms

•    Take structured weekly follow-ups with vendors on all open POs until material is physically received at Advista — log every follow-up in Weboo

•    Monday Order Status Updates to the sales executive by 12:00 PM every Monday covering all open orders — real-time, accurate information

•    On material receipt: verify material against PO (quantity, specification, make); verify all associated documents (invoice, test report, calibration certificate) on the same day

•    Ensure received material is inspected for damage and repacked securely before dispatch

•    Arrange appropriate courier or transport for dispatch as per client requirement and urgency — within committed dispatch date and approved cost limits

•    Client Dispatch Intimation on the same day of dispatch — email + WhatsApp with all three: Tax Invoice, material photographs, and courier docket/tracking number