Account Executive (Accounting)

Job Description – Accounts & Finance Executive

Job Title: Accounts & Finance Executive

Department: Accounts & Finance

Reporting To: Accounts Manager / Finance Manager

Location: Wagholi, Pune

Experience: 1– 3 Years

Employment Type: Full-Time

1. Job Purpose

To manage day-to-day accounting and financial operations, ensure accurate maintenance of books of accounts, timely statutory compliance, vendor and customer account reconciliation, and support financial reporting and business operations.

2. Key Responsibilities

A. Accounting & Bookkeeping

• Maintain day-to-day accounting entries in Tally / ERP / accounting software.
• Handle purchase, sales, payment, receipt, journal and contra entries.
• Maintain general ledger, cash book, bank book and expense records.
• Ensure proper documentation and filing of accounting vouchers.
• Perform monthly and quarterly ledger scrutiny.

B. Accounts Payable & Receivable

• Process vendor invoices and verify supporting documents.
• Monitor outstanding payments and coordinate with vendors.
• Prepare customer invoices and track receivables.
• Follow up on overdue customer payments.
• Perform vendor and customer ledger reconciliation.

C. Banking & Reconciliation

• Prepare bank reconciliation statements (BRS).
• Monitor daily bank transactions and cash balances.
• Coordinate with banks regarding payment-related matters.
• Process NEFT / RTGS / IMPS transactions as authorized.
• Maintain petty cash and ensure proper supporting documentation.

D. GST & Statutory Compliance

• Assist in preparation and filing of GST returns (GSTR-1 and GSTR-3B).
• Reconcile purchase data with GSTR-2B and identify ITC mismatches.
• Assist in TDS calculations, deductions and return filing.
• Ensure timely payment of GST, TDS and other applicable statutory dues.
• Maintain records required for statutory audits and assessments.

E. Financial Reporting & MIS

• Check Employee Travel and other expenses claims as per Company policy
• Assist in Bill passing for Purchase, Expenses etc
• Prepare monthly expense statements and outstanding reports.
• Assist in preparation of Profit & Loss statements and Balance Sheets.
• Assist in Prepare receivable and payable ageing reports.
• Support monthly financial closing activities.
• Provide accounting information and reports to management.

F. Audit & Documentation

• Coordinate with internal and statutory auditors.
• Assist in Provide necessary schedules, ledgers and supporting documents.
• Maintain proper financial records for audit purposes.
• Ensure compliance with internal accounting policies and procedures.

3. Educational Qualifications

• B.Com / M.Com / BBA (Finance) or equivalent qualification.
• Inter CA is a welcome Qualification
• Additional certification in Accounting, Taxation or Finance will be an advantage.

4. Required Skills & Competencies

• Good knowledge of accounting principles and practices.
• Working knowledge of GST and TDS provisions.
• Hands-on experience with Tally Prime / ERP / accounting software.
• Good command of MS Excel (VLOOKUP, Pivot Tables, basic formulas).
• Strong reconciliation and analytical skills.
• Good communication and coordination skills.
• Accuracy, attention to detail and ability to meet deadlines.
• Ability to maintain confidentiality of financial information.

5. Key Performance Indicators (KPIs)

• Accuracy and timeliness of accounting entries.
• Timely completion of bank and ledger reconciliations.
• Timely GST and TDS compliance.
• Reduction in pending vendor and customer reconciliations.
• Timely submission of monthly MIS reports.
• Proper maintenance of accounting records and audit documentation.
• Timely closure of monthly accounts.

6. Experience Requirements

• 1–3 years of relevant experience in Accounts & Finance.
• Experience in handling GST, TDS, BRS and routine accounting activities.
• Experience in preparing MIS reports and coordinating with auditors will be preferred.

7. Additional Expectations

• Has a own Two-Wheeler
• Maintain professional relationships with vendors, customers, banks and internal departments.
• Ensure adherence to company financial policies and approval processes.
• Take ownership of assigned accounting activities.
• Proactively identify and report accounting discrepancies to the reporting manager.

Note: The candidate should be responsible, detail-oriented, trustworthy and capable of independently managing routine accounting and finance activities.