Accounts and Admin Executive

Job Description: Accountant – Hotel Solitaire (Food and Accommodation by Comapny)

Position: Accountant

Location: Hotel Solitaire, Hinjawadi

Department: Finance & Accounts

Reports To: Managing Partner / Finance Manager

Employment Type: Full-time

Role OverviewThe Accountant will be responsible for managing day-to-day financial operations of Hotel Solitaire, ensuring accuracy in accounting records, compliance with statutory requirements, and timely reporting. The role supports smooth hotel operations by maintaining transparency and financial discipline across departments.

• Key Responsibilities1. Daily Accounting OperationsMaintain and update daily cash book, expense statements, and general ledger.
• Verify and post all revenue entries from Front Office, F&B, Banquets, and Online Travel Agencies (OTAs).
• Reconcile cash, card, UPI, and cheque collections with the front office team.

2. Billing & Receivables:

1. Generate invoices for corporate and long-stay guests as per contracts.

• Track and follow up on payments for BTC (Bill-to-Company) accounts.
• Reconcile OTA commissions, cancellations, and payouts.

3. Payables & Vendor:

• ManagementVerify purchase bills for rooms, kitchen, housekeeping, engineering, and admin supplies.
• Maintain vendor ledgers and ensure timely payments.
• Coordinate with procurement team for rate checks and GRN validation.

4. Payroll & Statutory Compliance:

• Handle monthly payroll, attendance reconciliation, and overtime calculations.
• Ensure compliance with PF, ESIC, PT, TDS, and GST.
• Prepare and maintain required statutory registers.

5. Financial Reporting:

• Prepare monthly P&L, balance sheet summary, and variance analysis.
• Assist in budgeting, forecasting, and cost-control measures.
• Highlight irregularities or unusual expenses to management.

6. Audit:

• SupportCoordinate with internal and external auditors.
• Maintain documentation for financial audits and statutory inspections.

Skills & Qualifications:

• Required Bachelor’s degree in Commerce (B.Com) or related field.
• Minimum 2–4 years of accounting experience (hospitality experience preferred).
• Strong knowledge of Tally / hotel accounting software (e.g., IDS, eZee, FortuneNext).
• Good understanding of GST, TDS, payroll, and statutory compliance.
• Proficiency in MS Excel (v-lookup, pivot tables).
• Preferred Experience in hotel finance operations.
• Ability to manage high-volume transactions.
• Strong communication and coordination skills.
• Personal Attributes: High integrity and reliability.
• Strong analytical and problem-solving skills.
• Attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Team player with a positive attitude.

Compensation: As per industry standards and experience.