Personal Assistant

Personal Assistant – Job DescriptionPosition: Personal Assistant to Management

Department: Administration / Operations

Location: [Location]

Experience: 2–5 Years

Job SummaryWe are looking for a highly organized and proactive Personal Assistant to support management in day-to-day operations, coordination, scheduling, and meeting management. The ideal candidate should have excellent communication, follow-up, and multitasking skills.

• Key ResponsibilitiesManage and coordinate daily activities, schedules, appointments, and meetings.
• Schedule meetings and coordinate with internal and external stakeholders.
• Prepare meeting agendas, minutes of meetings (MoM), and follow-up action points.
• Ensure timely follow-up on tasks and commitments discussed in meetings.
• Coordinate between different departments to ensure smooth execution of activities.
• Maintain trackers for important tasks, projects, meetings, and deadlines.
• Handle correspondence, emails, calls, and other communication on behalf of management.
• Assist management in preparing presentations, reports, MIS, and documents.
• Coordinate travel arrangements, meetings, visits, and other administrative requirements.
• Maintain confidentiality of sensitive company and management information.
• Monitor pending activities and provide timely updates to management.
• Support management in day-to-day operational coordination and special assignments.
• Key SkillsStrong Operations & Coordination Skills
• Excellent Meeting Management & Follow-up
• Strong communication and interpersonal skills
• Excellent organizational and time-management skills
• Good problem-solving and multitasking ability
• Strong MS Office skills – Excel, Word, PowerPoint, Outlook
• Ability to prepare MIS, trackers, reports, and presentations
• Professional attitude and ability to work with senior management
• High level of confidentiality and attention to detail
• QualificationGraduate in any discipline.
• MBA/PGDM in Management, Operations, HR, or related field will be an added advantage.

Preferred CandidateA proactive, responsible, and well-organized professional who can independently manage operations, coordination, meetings, follow-ups, and day-to-day requirements of senior management.