Secretary / Executive Assistant

About the RoleWe are seeking a proactive, detail-oriented, and highly organized Secretary / Executive Assistant Intern to work directly alongside our Company Director. In this role, you will gain hands-on experience in executive management and corporate operations by providing comprehensive administrative, communicative, and project-based support. This is an exceptional opportunity for a motivated individual looking to build a strong foundation in business administration, corporate communication, and multi-project management.

• Key ResponsibilitiesExecutive Support: Assist the Company Director with daily operational activities, calendar management, scheduling, and correspondence to ensure seamless workflow execution.
• Document & Content Creation: Draft, format, and edit professional documents, memos, spreadsheets, and internal guidelines.
• Presentation Design: Design and polish engaging, high-impact slide decks, pitches, and executive reports using tools like PowerPoint, Google Slides, or Canva.
• Report Generation: Gather data, conduct basic research, and compile comprehensive daily, weekly, or project-specific status reports for leadership review.
• Stakeholder Communication: Act as a professional point of contact for internal and external stakeholders, managing emails, phone inquiries, meeting coordination, and follow-ups on behalf of the Director.
• Multi-Project Coordination: Track deliverables, timelines, and action items across multiple active company projects, helping to keep cross-functional teams aligned and on schedule.
• Qualifications & SkillsEducation: Currently enrolled in or a recent graduate of a degree program in Business Administration, Communications, Management, or a related field.
• Communication: Exceptional written and verbal communication skills with a professional, polished demeanor.
• Organizational Skills: Exceptional time management skills with the ability to multitask, prioritize competing tasks, and meet tight deadlines in a fast-paced environment.
• Technical Proficiency: Strong command of productivity tools (Microsoft Office Suite: Word, Excel, PowerPoint; Google Workspace: Docs, Sheets, Slides).
• Attention to Detail: High level of accuracy in proofreading documents, managing schedules, and handling sensitive information with confidentiality.
• What You Will Learn & GainDirect mentorship and working experience alongside a Company Director.
• Deep insight into executive leadership, strategic decision-making, and high-level corporate operations.
• Practical skill-building in multi-project management and professional stakeholder relations.
• Internship certificate and recommendation letter upon successful completion.