HR Admin Executive

Job Title: HR & Office Administrator – Project CoordinationJob SummaryWe are looking for a responsible and organized HR & Office Administrator who can manage day-to-day HR and office administration activities while also coordinating and handling company projects. The ideal candidate should have good communication, organizational, multitasking, and problem-solving skills.

• Key ResponsibilitiesHR ResponsibilitiesManage employee joining, onboarding, documentation, and exit formalities.
• Maintain employee records, attendance, leave, and other HR documentation.
• Coordinate recruitment activities, including job postings, screening, interviews, and follow-ups.
• Support payroll and employee-related administrative activities.
• Handle employee queries and coordinate with management when required.
• Assist in implementing company HR policies and procedures.
• Organize employee meetings, training, and engagement activities.
• Office AdministrationManage daily office operations and administrative activities.
• Maintain office records, documents, supplies, and equipment.
• Coordinate with vendors, service providers, and external agencies.
• Handle office purchases, invoices, bills, and administrative expenses.
• Organize meetings, appointments, travel arrangements, and office events.
• Ensure the office environment is properly maintained and operational.
• Project Handling & CoordinationCoordinate and monitor assigned company projects from initiation to completion.
• Prepare project plans, timelines, task lists, and status updates.
• Coordinate with different departments and team members to ensure timely completion of tasks.
• Follow up on project deliverables, deadlines, and pending activities.
• Maintain project documentation, reports, meeting minutes, and records.
• Identify delays or issues and escalate them to management when required.
• Track project progress and prepare regular reports for management.
• Support project meetings and ensure action items are completed on time.
• Required SkillsGood verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to multitask and handle multiple responsibilities.
• Good knowledge of MS Office, especially Excel and Word.
• Strong follow-up and coordination skills.
• Problem-solving and decision-making ability.
• Ability to work independently as well as with a team.
• Good interpersonal and people-management skills.
• Ability to maintain confidentiality of employee and company information.
• Qualification & ExperienceBachelor's degree in HR, Business Administration, Management, or a related field.
• 2–5 years of experience in HR, office administration, project coordination, or a similar role.
• Experience handling multiple projects and coordinating with different teams will be an advantage.
• Key Performance Areas (KPIs)Timely completion of HR and administrative activities.
• Accurate maintenance of employee and office records.
• Recruitment and onboarding turnaround time.
• Timely completion of project milestones.
• Effective coordination between departments.
• Proper tracking and reporting of project progress.
• Smooth and efficient day-to-day office operations.