HR And Admin Officer

IMPORTANT: Only candidates currently living in Varanasi will be considered. Applications needing relocation will not be reviewed.

About the company

We are a 35-year-old steel and building material group in Varanasi. The group runs Kalawati Steels retail branches, Kartik Steels TMT distribution across about 30 districts of Eastern and Central UP, and new projects that are starting now. We are moving the whole business onto an ERP, Google Workspace and a CRM, and we are hiring across many roles at once.

About the role

This is the first full HR and Admin role in the group. You will not inherit a ready HR department. You will build it: the hiring pipeline, joining process, employee records, policies, systems and training. We need someone who can take a goal, plan it, execute it and report back with numbers, without being told each step. You will work directly with the owner and guide him and the team on how HR and office systems should run.

Full time, permanent, in office, 6 days a week. Occasional visits to branches (Bachhaon, Chunar, Adalpura, Dagmagpur).

A. Recruitment

• Plan hiring for every open seat with the owner: role, salary band, deadline.
• Write job descriptions and screening questions, post on Apna and Naukri, and keep posts fresh.
• Screen every CV, shortlist only local and qualified people, and call them to qualify before any interview.
• Schedule interviews, collect feedback, check references and prepare offer letters.
• Track the hiring funnel weekly: applications, shortlisted, interviewed, offered, joined.

B. Onboarding and employee lifecycle

• Run a fixed joining checklist: documents, ID and address proof, bank details, photos, appointment letter, NDA where needed.
• Give every joiner email, ERP and system access on day one, with a first-week plan and a buddy.
• Maintain a complete personal file and a digital employee master for every staff member.
• Handle confirmations, transfers, increments and exits, including full and final settlement and experience letters.

C. Attendance, payroll inputs and compliance

• Maintain attendance, leave and overtime records for all branches.
• Prepare monthly payroll inputs and cross-check salaries before release.
• Coordinate PF, ESIC and statutory records with the CA and keep files audit ready.
• Keep registers required under the UP Shops and Establishments rules.

D. Google Workspace, CRM and systems

• Act as Google Workspace administrator: create and remove users, groups, aliases and shared drives, manage access and recover data when someone leaves.
• Set up and run the CRM for enquiries, quotations and follow-ups, and train staff to use it daily.
• Build trackers in Google Sheets and Forms for attendance, hiring, assets and complaints.
• Keep an IT and asset register: laptops, phones, SIMs and who holds them.

E. Policies, discipline and culture

• Write and roll out an employee handbook: attendance, leave, conduct, cash handling, mobile use, notice period and exit.
• Handle warnings and disciplinary action fairly and on paper.
• Train branch staff on systems, customer handling and company rules.
• Report weekly to the owner: headcount, open seats, joiners, exits, attendance and system status.

Must have

• MBA or PGDM in HR, MSW, or a graduate with strong hands-on HR experience.
• 4 to 8 years in HR and admin, with at least 2 years handling HR on your own in an SME, trading, manufacturing, retail or services company.
• Has personally run full-cycle hiring and onboarding, not only assisted.
• Very strong on computers: Google Workspace admin, Gmail and Drive, Excel or Google Sheets (VLOOKUP, pivot tables), Google Forms, and at least one CRM or HRMS.
• Working knowledge of PF, ESIC, gratuity, leave rules and full and final settlement.
• Clear written and spoken English and Hindi.
• Organised, confident and firm. Can set up a process and make people follow it.

Interview process

Screening call, then an in-person interview in Varanasi with a short practical task on Google Sheets and a sample onboarding plan.