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Subramanya Nagar

HSR Layout

Greetings form XIPHIAS Software Technologies Private Limited!! 
We have opening for Executive Assistant
Experience: 3+ Years 

About XIPHIAS? India’s #1 Kiosk Manufacturer – 20+ years of trusted excellence and innovation
 Unparalleled Customization – Tailored solutions meeting international standards
 Future-Proof Innovation – Scalable, next-gen technology compatible with Microsoft & Azure ecosystems
 Smart Tech Integration – Seamless synergy of hardware with AI/ML & Cloud services
 Proven ROI – Enhances efficiency, reduces operational cost, and improves user experience
 Global Reach, Local Support – Deployments in 20+ countries including the Middle East
 ISO-Certified Quality & Security – ISO 9001:2015 & ISO 27001:2013 certified
 Custom-Built High-Performance Kiosks – Manufactured in our 50,000 sq. ft. facility in Bangalore, India
 Trusted by Global Brands & Institutions – TATA, Pfizer, Accenture, Wipro, Coca-Cola, HP, IBM, 3M, Airports Authority of India, and various Government entities

Job Description: 
    
Key Roles:
 
·        Handle all the communication/correspondence related to the desk for CEO/COO.
·        Calendar and Travel Management, Meeting Support, Time Management.
·        Document Preparation, Expense Management and Office Operations.
·        Research, project assistance liaison. Act as a gatekeeper.
 
Roles & Responsibilities:
 
1.      Demonstrates excellent communication, strategic thinking, analytical skills, interpersonal abilities, operational acumen, and leadership qualities.
2.      Set up and maintain the, remind to accommodate unexpected changes in priorities or work schedules.
3.      Demonstrates excellent communication, strategic thinking, analytical skills, interpersonal abilities, operational acumen, and leadership qualities.
4.      Schedule staff or committee meetings and make all necessary arrangements relating to time, date and place.
5.      Take and transcribe dictation and compose replies to a wide variety of communications when information required is factual in nature or involves matters of established policies or procedures, may refer correspondence or reports to other members of the staff for information or reply.
6.      Establish and maintain office files and records and assemble information from these and other sources in response to requests made by the supervisor from time to time.
7.      Maintain familiarity with established procedures for clearing correspondence, developing or forwarding reports and obtaining services supplies or temporary office help and provide or take action necessary to meet the day to day operating needs of the office.
8.      Make travel arrangements for the supervisor by making flight and hotel arrangements notifying organizations and individuals of the arrangements, coordinating contacts en-route and preparing travel vouchers and reports upon return.
9.      Analyze and provide all the required management information reports to the supervisor.
10.   Research, Prioritize and follow up on multiple issues and concerns addressed to the supervisor including those of a sensitive and confidential nature.
11.   Prepare special onetime reports, summaries or reply to inquiries, select relevant data from a variety of sources.
12.   Act as the primary point of contact for both internal and external constituencies on all matters pertaining to the office of the CEO and assists and represent the CEO in communicating with constituents.
13.   Oversee and coordinate the day to day operations of the office to include management and training of staff, scheduling and prioritizing work assignments and implementation of effective operating policies, procedures and systems.
14.   Department presentations, training and related function. Maintain confidentiality of all matters.
 
 
Interested candidates can come directly for interview. Share your CV to hr@xiphiastec.com 
 
 
Venue Address: 
XIPHIAS Software Technologies 
Location:  C K Pearl, 3rd Floor, L-151, 5th Main,
14th Cross Rd, Sector 6, HSR Layout,
Bengaluru, Karnataka 560102
 
 


Xiphias Software Technologies Private Limited

Executive Assistant

Adarsha Nagara

I am looking for admin who can handle the office backend as per the requirements


Sathvik Consultancy Services Llp

Admin

Rajeshwari Nagara

Zury Plywood Industries Private Limited

Personal Assistant

Yeshwanthpura Market

Role Overview:
We are seeking a highly organized and proactive Personal Assistant Executive to provide comprehensive administrative and executive support to senior management. The role requires excellent communication, multitasking abilities, and discretion in handling sensitive information.

Key Responsibilities
• Manage and maintain executive schedules, calendars, and appointments.
• Coordinate and arrange meetings, conferences, and travel itineraries.
• Draft, review, and manage correspondence, emails, and official communications.
• Prepare reports, presentations, and documentation as required.
• Handle confidential and sensitive information with utmost integrity.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Assist in monitoring deadlines, tasks, and follow-ups to ensure smooth workflow.
• Support executives in personal tasks, including travel, event coordination, and errands, when required.
• Maintain filing systems (electronic and physical) for efficient document management.
• Perform other administrative and support duties as assigned by management.

Requirements:
• Bachelor’s degree in Business Administration/Commerce/Arts or related field.
• Proven experience (2–5 years) as a Personal Assistant, Executive Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
• Ability to work independently and handle pressure in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.

Preferred Attributes
• Positive attitude with problem-solving skills.
• Attention to detail and ability to anticipate needs.
• Flexible and adaptable to changing priorities.
• Strong interpersonal skills for effective interaction with internal teams and external partners.

Compensation & Benefits
• Competitive salary as per industry standards.
• Opportunities for career growth and professional development.
• Supportive and collaborative work environment.


Hirehal Greenspace Herbs Private Limited

Personal Assistant To Managing Director

Attibele

Job description
· Responsible for assigned center/s sale.
· Responsible for counselor conversion.
· Responsible for Motivating team and maintaining positivity in the center.
· Responsible for CM/OM and Counsellors offs and leaves.
· Must coordinate with Call center for generating walk-ins. (Communication only with CC managers).
· Must look into the center, Treatment, results, client satisfaction and center hygiene.
· Must cross check all products in store, consumables and reduce the wastage.
· Responsible for Center maintenance and Cost cutting.
· Coordination with Corporate managers for recruitment and employee transfers.
· Must coordinate with HR dept for Employee documentation, joining formalities, reliving formalities and Etc.
· Any issues at center like REDBILLS, CASH MISPLACE, PACAKAGE MANUPLATIION, TIMING OF STAFF, DECEPLINE, GROOMING, MISSBEHAVIOUR WITH CLIENT AND Not following the center rules then as a RM you will be held 100% responsible.
· Concentration on weak centers is must.
· See to that all the reports need to be sent on time.
· Be the main person for receiving the info and reports from all assigned centers and send them to management or Corp.
· Can plan local marketing activities for generating walk-ins.
 


Kolors Healthcare India Private Limited

Admin Manager

Kailasipalyam

Accommodation & Travel Coordination
Manage and coordinate company-provided accommodation for employees.
Book flights, hotels, and other travel arrangements as per business needs.
Maintain travel records and ensure cost-effective booking.

Facility & Maintenance Management
Oversee housekeeping and cleanliness of office premises, including bathroom cleaning follow-ups.
Coordinate with security staff to ensure workplace safety and security.
Ensure timely AC maintenance and water purifier servicing.
Follow up on company vehicle maintenance and servicing schedules.

Administrative Support
Monitor and procure office stationery and supplies based on requirements.
Manage and track monthly regular payments (e.g., utilities, services).
Ensure timely renewal of rental agreements and maintain related documentation.
Coordinate with vendors for facility-related services and upkeep.

Asset & Inventory Management
Maintain updated records of company assets and ensure proper allocation.
Conduct periodic audits and ensure safe custody of equipment and materials.

Employee Support Services
Manage employee uniform issuance, inventory, and coordination.
Address day-to-day administrative issues raised by employees and provide timely resolutions.

Qualifications & Requirements:
Bachelor’s degree in Business Administration or related field.
2+ years of experience in administrative or facilities coordination roles.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in MS Office (Word, Excel, Outlook).
Ability to work independently and manage time effectively.



Autonity

Admin Executive

Jn of Palace Road

Responsibilities of candidates include: • Manage office tasks such as filing, generating reports and presentations, setting up meetings, and reordering supplies • Make travel arrangements such as booking flights, card, and making hotel and restaurant reservations • Screen phone calls and route callers • Use the computer to generate reports, transcribe minutes from meetings, create presentations, and conduct research • Greet and assist visitors • Maintain polite and professional communication by phone, email, and regular mail


Atharva Marcom

Office Admin

Saraswathi Nagara Vijayanagara

Any graduate with proficiency in English and Hindi languages along with having good computer knowledge.
Job Title : Personal Secretary
Job Description:
We are seeking a organized and detail-oriented Personal Secretary to provide administrative support. The successful candidate will be responsible for managing schedules, coordinating travel arrangements, preparing correspondence and performing various administrative tasks, etc. Candidate must have proficiency in English and Hindi languages along with good computer knowledge of MS Office. Also ready to travel within and outside the Bangalore.


Indu Prime Financial Solutions

Personal Secretary

Itpl

Job Summary

The Office Administrator will manage the administrative operations of the physiotherapy college to ensure smooth functioning in compliance with RGUHS regulations, college policies, and statutory requirements. This role acts as a liaison among faculty, students, regulatory bodies, and other stakeholders, maintaining records, coordinating events, facilitating communication, and managing daily office tasks.

Key Responsibilities

Office Management & Administrative Support
Oversee day‐to‐day administrative tasks: managing correspondence (emails, mails, notices), scheduling meetings, maintaining office supplies.
Maintain and organize files: student records, faculty documents, statutory and accreditation records, office financial records.
Coordinate office logistics: space allocation, utilities, equipment maintenance, procurement.

Academic Coordination

Assist in coordinating class schedules, exam timetables, and clinical/practical sessions in liaison with faculty.
Maintain attendance records for students and faculty.
Support in preparation and publication of academic calendars, syllabus, revision, and exam notices.

Regulatory & Compliance Management

Ensure that the college meets all RGUHS rules and regulations as well as requirements from bodies like the Rehabilitation Council of India (if applicable), Indian Association of Physiotherapists, etc.
Assist in compiling documents required for inspections, accreditation, approvals, and audits.
Maintain records of licenses, faculty qualifications, and other statutory documentation.

Student Services

Be the point of contact for students for administrative issues – admissions, scholarships, documentation, fee payments, and certifications.
Manage student admissions process: application collection, verification, enrolment, and induction.
Facilitate communication with students: notices, announcements, grievance redressal, etc.

Financial & Procurement Support

Assist in budget preparation and monitoring for administrative expenditure.
Raise and process purchase orders, maintain invoices, track payments.
Maintain petty cash, keep receipts, document petty cash usage.

Communication & Liaison

Liaise with external bodies: RGUHS, government authorities, suppliers, vendors, accreditation agencies.
Maintain internal communication with faculty, staff and student bodies.
Coordinate meetings, workshops, seminars, both academic and administrative.

Record Keeping & Reporting

Maintain precise databases for students, faculty & staff, courses, clinical rotations etc.
Generate reports required by RGUHS, management, funding agencies or internal audits.
Maintain archives and backups for important documents.

Quality Assurance & Continuous Improvement

Work with quality assurance teams to implement and monitor policies and procedures.
Suggest improvements in administrative workflows and systems (e.g., digitalization of records, automation).

Qualifications & Experience
Requirement	Details
Educational Qualification	Bachelor’s degree in any discipline; preferable in Business Administration / Management / Office Administration / Allied Health Sciences.
Experience	Minimum 2-4 years of relevant work experience in an academic or healthcare-related institution; experience in physiotherapy or health sciences colleges is a plus.
Regulatory Knowledge	Familiarity with RGUHS norms, UGC / AICTE / RCI (depending on what regulatory bodies apply) and higher education compliance.
Computer Skills	Proficient in MS Office (Word, Excel, PowerPoint), data entry, basic accounting software; experience with student information systems (SIS), LMS (if used).
Communication Skills	Excellent verbal and written skills in English and the local language (Kannada / Hindi / depending on location).
Personal Attributes	Organized, detail-oriented, pro-active, able to multitask, good interpersonal skills, ability to maintain confidentiality.
Key Performance Indicators (KPIs)

Timely processing of student admissions, registrations and examinations.
Accuracy and completeness of compliance / audit documentation.
Number of administrative complaints or delays.
Efficiency of office operations (e.g. procurement cycle time, response times to queries).
Maintenance of records with minimal errors.

Working Conditions & Other Details

Full-time position; standard office hours; occasional evening or weekend work for events, seminars, examinations.
Requires coordination with clinical departments, possibly visits to hospital/clinical settings.
Likely supervision of junior administrative / clerical staff.


Dalvkot Utility Enterprises

Lingapura

General Administrative Duties:

Office Management: Maintaining a tidy and organized office environment.
Communication: Handling phone calls, emails, and correspondence.
Scheduling: Managing calendars, scheduling meetings, and making travel arrangements.
Record Keeping: Maintaining physical and digital files, and managing databases.
Data Entry: Accurately entering data into relevant systems.
Inventory Management: Keeping track of office supplies and placing orders when needed.
Assisting with Reports: Preparing reports and presentations as required.



UberLyfe

Admin Executive Cum Computer Operator

Royan Circle

🚨 URGENT HIRING – FEMALE EXECUTIVE ASSISTANT 🚨 CALL- 📞 Contact: Puneeth Jain – 9901906975
📍 Location: Rajshri Agencies, 2nd Main Road, Chamrajpet, Bengaluru, Karnataka
💼 Position: Executive Assistant (Female Only)
💰 Salary: ₹20,000 – ₹25,000 per month
🗓️ Working Days: 6 days a week
Requirements:
Minimum 2 years of experience in a similar role
Fluent in Hindi (mandatory)
Strong in follow-ups and coordination
Excellent communication & organizational skills

Key Responsibilities:
Follow up with clients and internal teams
Coordinate meetings, schedules, and daily operations
Assist management with administrative tasks

📞 Contact: Puneeth Jain – 9901906975
📢 Apply Immediately!


Rajshri Agencies

Looking for a Sports Facility Manager to take care of the Facility end to end in a shift , further discussions will be in Interview


Hope Ventures

Sports Facility Manager

AR Steel Suppliers

Office Assistant

Job Description - PayPilot
🏢 About PayPilot
PayPilot is a fast-growing tech/fintech company. We are seeking a highly organized and motivated Office Administrator to maintain the smooth daily operations of our HSR Layout office.
📍 Location-HSR Layout, Bangalore
💰 Salary-₹20,000 - ₹25,000 per month (depending on experience)
Requirements- Should know local language and two wheeler
Key Responsibilities
The Office Administrator will be the backbone of the office, managing daily tasks and ensuring a productive environment.
1. Office Operations & Management:
Manage the day-to-day operations of the office, ensuring cleanliness, organization, and a professional appearance.
Procurement: Manage and track office supplies, pantry inventory, stationery, and other necessary items.
Coordinate with external vendors (e.g., cleaning services, maintenance, couriers) for timely services.
Handle incoming and outgoing mail and courier services.
2. Administrative & Support:
Serve as the first point of contact for visitors, guests, and callers, directing inquiries appropriately.
Assist in scheduling and coordinating internal meetings, reserving conference rooms, and setting up necessary equipment.
* Assist team members with basic documentation, printing, and scanning tasks.
Manage and maintain accurate physical and digital filing systems.
3. HR & Finance Support:
Assist the HR team with basic onboarding logistics for new hires (e.g., desk setup, ID card coordination).
* Process and track small office-related invoices and petty cash transactions.
* Maintain simple records of office expenses and submit reports to the accounts team.
Qualifications and Skills
* Experience: 0 to 2 years of experience in an administrative, front desk, or support role. Freshers with exceptional organizational skills are encouraged to apply.
* Education: Bachelor's degree or equivalent certification.
* Computer Skills: Proficiency in MS Office (Word, Excel, Outlook) or Google Workspace is mandatory.
* Communication: Excellent verbal and written communication skills in English (knowledge of Kannada/Hindi is a plus).
* Personal Attributes: Highly organized, proactive, a strong sense of responsibility, and a professional demeanor.
* Soft Skills: Ability to multitask and prioritize tasks effectively in a fast-paced startup environment.
Why Join PayPilot?
* Opportunity to work in a dynamic, growth-oriented tech environment.
* A collaborative and supportive team culture.
* Direct impact on the day-to-day efficiency of the entire company.
To Apply: Please submit your resume and a brief cover letter
outlining your relevant experience.


Paypilot Solutions Private Limited

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Admin Office Assistant Jobs in Bengaluru - 34 Verified Vacancies

Executive Assistant

Admin

Personal Assistant

Personal Assistant To Managing Director

Admin Manager

Admin Executive

Office Admin

Personal Secretary

Admin Executive

Admin Executive Cum Computer Operator

Executive Assistant

Sports Facility Manager

Office Assistant

Office Admin

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