Administrative Assistant

Administrative Assistant

Position Title:Administrative AssistantDate Created:    Functional Job Family: Administration     Primary Job Family:        Career Band: Non-Management     Reports to:    Department: Commercial Services

 

JOB SUMMARY

Based in the South Asia Office in Mumbai, this position is to provide clerical and administrative support to Vice President, Marketing, South Asia, Senior Director, Revenue Strategy, South Asia and Senior Director, Sales & Distribution, South Aisa to ensure seamless departmental operations and successful achievements of business goals and priorities.

 

• Well versed and proactive in calendar management, trip planning, and scheduling in different time zones. Secure meeting rooms and coordinate meeting and conference call invites with other disciplines as appropriate. 
• Organize and coordinate team offsite events and meetings, such as travel schedules for the team, meeting agenda, and rooming list and airport transfers for the hotel.
• Responsible for business travel arrangements for assigned Senio Leaders, including flights, visa applications, accommodations, transportation etc., and being on top of all company travel guidelines.
• Compile and complete expense reports for assigned Senior Leaders for review and submission.
• Perform administrative duties such as email correspondence, printing, business letters, memorandums, incoming and outgoing mails, and updating presentation information as necessary.
• Communicate effectively and liaise with other admins in the team and other teams.
• Assist in preparing and developing internal communication emails, memos, and presentations to the team.
• Provides logistic support when senior management visits from HQ.
• Provides travel logistics support to Senior Leaders contacts as appropriate and maintain strict confidentiality of information. 
• Resolve issues and handle last minute changes efficiently.
• Assist with project data entry from time to time.
• Assist with putting in requests for owner due diligence background checks in the system.
• Effectively collaborate with people at all levels across functions in a diverse environment.
• Any ad hoc projects as appropriate.

 

CANDIDATE PROFILE 

Education and Experience 

• Minimum 5 years’ relevant experience in large-scale corporations and handling multiple Senior Leaders

Skills and Competencies

• Well-organized with the ability to multitask. 
• Self-motivated and able to work independently with minimal supervision.
• Proactive and able to think on his/her feet.
• A drive to learn and grow with the team.
• A good team player with approachable character, positive attitude, and strong ownership.
• Excellent interpersonal and communication skills.
• Fluency in written and spoken English 
• Proficiency in MS Word, Excel – Pivot Tables, PowerPoint & Presentation Decks, MS Teams, SharePoint and other technologies and platforms that will drive productivity.

 

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. 

Experience Level

Senior Level