Import Export Purchase Executive

SHRI DURGA SURGICAL

## JOB DESCRIPTION – PURCHASE EXECUTIVE (INTERNATIONAL PROCUREMENT)

### 1. Position Details

* *Designation:* Purchase Executive – International Procurement

* *Department:* Purchase / Procurement

* *Industry:* Medical Devices / Medical Disposables Manufacturing

* *Job Location:* Gujarat, India

* *Experience:* 2–5 Years preferred

* *Qualification:* Graduate in Commerce, Business Administration, Supply Chain Management, or a related field

* *Language Requirement:* Excellent written and spoken English

* *Employment Type:* Full-Time

### 2. Job Summary

We are looking for a skilled and proactive Purchase Executive to manage international procurement activities, coordinate with overseas suppliers, and ensure the timely purchase of materials at competitive prices. The candidate should have excellent English communication skills, strong negotiation abilities, and a good understanding of international purchasing procedures, import documentation, and logistics.

### 3. Key Responsibilities

*A. International Procurement*

* Identify, evaluate, and develop relationships with international suppliers and manufacturers.

* Source products, raw materials, components, and medical disposables from overseas markets.

* Request and compare quotations from international vendors.

* Negotiate prices, payment terms, delivery schedules, and minimum order quantities.

* Prepare and issue purchase orders to domestic and international suppliers.

* Ensure materials meet the company's quality standards and specifications.

*B. Overseas Supplier Communication*

* Communicate professionally with international suppliers through email, telephone, video calls, and online platforms.

* Draft clear and professional business emails in English.

* Follow up on quotations, samples, purchase orders, production status, and shipment schedules.

* Resolve supplier-related issues and maintain strong business relationships.

* Coordinate with suppliers across different time zones.

*C. Import and Logistics Coordination*

* Coordinate with freight forwarders, customs brokers, shipping agents, and transport companies.

* Follow up on international shipments and ensure timely delivery.

* Handle and verify import-related documents, including:

 * Proforma Invoice

 * Commercial Invoice

 * Packing List

 * Bill of Lading / Air Waybill

 * Certificate of Origin, where applicable

 * Other applicable import and customs documents

* Coordinate with the accounts and logistics teams regarding payments, shipping costs, and import expenses.

* Maintain records of shipment status, import costs, and supplier transactions.

*D. Purchase Planning and Inventory Coordination*

* Coordinate with stores, production, quality control, and accounts departments.

* Monitor stock levels and arrange purchases according to business requirements.

* Avoid material shortages, unnecessary overstocking, and delays in production.

* Maintain accurate records of purchase orders, supplier quotations, and pending deliveries.

* Prepare purchase reports and cost-comparison statements.

### 4. Required Skills and Competencies

* Excellent English speaking, reading, writing, and email drafting skills.

* Strong negotiation, communication, and coordination abilities.

* Knowledge of international procurement and import procedures.

* Proficiency in MS Excel, Word, email, and ERP or inventory software.

* Ability to compare quotations and analyze purchase costs.

* Strong follow-up skills, attention to detail, and problem-solving ability.

* Ability to manage multiple suppliers and purchase orders simultaneously.

* Professional attitude and ability to work independently.

### 5. Preferred Experience

* Experience dealing with suppliers from China, Taiwan, Europe, or other international markets.

* Knowledge of international shipping, customs clearance, and import documentation.

* Familiarity with Incoterms, such as EXW, FOB, CIF, and DAP.

* Understanding of international payment methods, including advance payment, bank transfer, and Letter of Credit.

* Experience in medical devices, surgical products, healthcare supplies, or manufacturing will be an advantage.

### 6. Key Performance Indicators (KPIs)

* Timely procurement and delivery of materials.

* Cost savings through effective negotiation.

* Accuracy of purchase orders and import documentation.

* Supplier performance and response time.

* Reduction in material shortages and procurement delays.

* Compliance with company purchasing procedures.

### 7. Reporting Structure

The Purchase Executive will report to the Purchase Manager / Management and coordinate closely with the Accounts, Stores, Production, and Quality Control departments.

### 8. Candidate Profile

The ideal candidate should be confident in communicating with overseas suppliers, capable of drafting professional English emails, skilled in negotiation, and familiar with international purchasing and import procedures. The candidate must be organized, responsible, and focused on obtaining the best quality materials at competitive prices.

*Note:* Candidates with strong English communication skills and international purchasing experience will be preferred.