Purchase Manager

Job Overview

We are looking for an experienced Purchase Manager to handle end-to-end procurement operations, vendor management, purchase billing, price negotiations, and inventory coordination across multiple product categories. The ideal candidate should have strong knowledge of Tally Prime, Excel, procurement processes, and vendor development.

Key Responsibilities

1. Manage end-to-end procurement operations across all assigned product categories.
2. Prepare, release, and track Purchase Orders (POs), ensuring accuracy in rates, quantities, and delivery timelines.
3. Maintain and monitor Proforma Invoice (PI) and PO tracking sheets for timely closure and audit readiness.
4. Handle GRN (Goods Receipt Note) creation and reconciliation against purchase orders and supplier invoices.
5. Coordinate with transporters and Porter services to ensure timely inward movement of goods.
6. Verify supplier bills and manage purchase bill entries in Tally Prime, ensuring GST, rates, and quantities are accurate.
7. Conduct price comparisons, rate analysis, and price verification to ensure cost-effective procurement.
8. Identify, evaluate, negotiate with, and onboard new vendors.
9. Lead vendor negotiations to secure competitive pricing, better payment terms, and improved margins.
10. Maintain purchase MIS, vendor master data, procurement records, and documentation.
11. Monitor stock requirements and coordinate with inventory, accounts, and warehouse teams to avoid stock shortages.
12. Ensure timely procurement while maintaining product quality and supplier commitments.

Key Skills & Competencies

• Strong hands-on expertise in procurement operations and vendor management.
• Working knowledge of sourcing raw materials, oils, packaging materials, spiritual products, gift items, and general merchandise.
• Proficiency in Tally Prime and MS Excel.
• Strong negotiation, price comparison, and vendor development skills.
• Knowledge of GST, purchase billing, GRN, PI, and PO processes.
• Ability to manage multiple vendors, product categories, and SKUs simultaneously.
• Excellent coordination, communication, and problem-solving abilities.