Secretary / Executive Assistant

Job Description: Executive Assistant (EA) to Director

Location: Aerospace Plant, Kanpur, Uttar Pradesh

Position Overview

We are seeking a highly organized, proactive, and professional Executive Assistant to the

Director to provide comprehensive administrative and strategic support. The ideal candidate will act

as a trusted partner to the Director, ensuring seamless coordination of schedules, communications,

meetings, travel, and business priorities in a fast-paced manufacturing environment.

Key Responsibilities

 Manage the Director's calendar, appointments, meetings, and business priorities.

 Coordinate internal and external stakeholder communications on behalf of the Director.

 Prepare presentations, reports, meeting minutes, dashboards, and business

correspondence.

 Handle travel arrangements, accommodation bookings, expense management, and logistics.

 Track action items, follow-ups, and ensure timely closure of key business deliverables.

 Support leadership meetings, reviews, board visits, customer visits, and management

events.

 Maintain confidentiality of sensitive business information and executive communications.

 Coordinate with cross-functional teams including HR, Finance, Operations, Production, and

Project Management.

 Assist in preparing MIS reports, data analysis, and executive summaries for decision-

making.

 Manage documentation, record keeping, and filing systems with high accuracy.

 Facilitate visitor management and protocol arrangements for senior stakeholders.

Eligibility Criteria

Education:

 Graduate in any discipline.

 MBA/PGDM preferred.

Experience:

 5-10 years of experience as an Executive Assistant, Personal Assistant, Executive

Coordinator, or similar role supporting senior leadership.

 Experience supporting CXO/Director-level executives preferred.

Desired Skills

 Excellent verbal and written communication skills.

 Strong proficiency in MS Office (Excel, PowerPoint, Outlook, Word).

 Exceptional organizational and multitasking abilities.

 Strong stakeholder management and follow-up skills.

 Ability to handle confidential information with discretion.

 Professional demeanor and executive presence.

 Experience preparing presentations, reports, and management dashboards.

Compensation & Benefits

 Competitive compensation as per industry standards.

 Performance-linked incentives.

 Group Medical Insurance.

 Life & Accident Insurance.

 Provident Fund & Gratuity benefits.

 Subsidized canteen facility.

 Company Shuttle/Transport Service for employees.

 Career growth opportunities : Aerospace.

 Exposure to leadership-level decision-making and strategic initiatives.

Position: Executive Assistant to Director

Department: Leadership Office

Grade: O2/O3 (Based on Experience)

Location: Kanpur, Uttar Pradesh

Industry: Defence & Aerospace Manufacturing ; Aerospace

Preferred Joining: Immediate to 30 Days’ Notice Period.