Editing Coordinator

JOB DESCRIPTION

Editing Coordinator — Media & Content

Keeps the production checklist on the dashboard organised — raw footage assigned, every step done, every edit delivered on time

1. JOB SNAPSHOT

Job TitleEditing CoordinatorDepartmentMedia & Content (MED)Reports ToGinni Gupta — HODGradeG4SiteMargao Office / Work from homeWork ModeHybrid — work from home and from office, as requiredShiftDay shift, 10:00 AM – 7:00 PMEmployment TypePermanent, full-timeExperienceFreshers and experienced candidates are both welcome to apply. Full training will be provided on the IWLD dashboard and production checklist.Salary₹15,000 – ₹20,000 per month (based on experience and interview performance)

2. ABOUT THE ROLE

Every day IWLD shoots new content — reels, long videos and other material — and that raw footage has to reach the right editor, move through every step of the production checklist, and come out as a finished edit on time. With many editors and many pieces of content moving at once, this only works if someone keeps it organised.

As Editing Coordinator, you will own the production checklist on the IWLD dashboard. You will assign raw data (footage and files) to the editors in the checklist, make sure they complete every checklist step, track each piece of work to its deadline, and handle all editing-related coordination between the editors, the production team and the posting team.

Organisation is the heart of this role. If the dashboard is not kept clean and up to date, work gets lost, deadlines slip and the whole content pipeline is affected — so we are looking for someone who is naturally structured, plans ahead and communicates clearly.

3. KEY RESPONSIBILITIES

A. Production Checklist on the Dashboard

• Own and manage the production checklist on the IWLD dashboard — every piece of content in progress must be visible there with its current status.
• Keep the dashboard organised at all times: correct names, correct folders, correct status, no duplicate or missing entries.
• Update the checklist the same day as work moves forward, so anyone looking at the dashboard sees the true picture.

B. Assigning Raw Data to Editors

• Receive raw footage and files from the production team and check they are complete and correctly labelled before assigning.
• Assign raw data to the right editor in the checklist, with a clear brief and deadline for each piece of work.
• Balance workload fairly across editors, keeping their skills, current load and deadlines in mind.
• Re-assign work immediately when an editor is absent or overloaded, so no content is left waiting.

C. Getting the Checklist Done

• Make sure every editor completes every step of the checklist for each piece of work — no step skipped or marked done without the work actually being done.
• Track progress through the day and follow up with editors on pending or delayed work until it is completed.
• Flag repeated delays, missed steps or quality issues to the HOD early.

D. Schedule Planning

• Plan the daily and weekly editing schedule in line with the shoot calendar and posting deadlines.
• Prioritise urgent and time-sensitive content, and plan ahead so editors always know what is coming next.
• Spot schedule clashes or bottlenecks in advance and sort them out with the HOD before they cause delays.

E. Editing Coordination

• Act as the single point of coordination for all editing-related work between editors, the production team, quality check and the posting team.
• Pass on feedback and correction requests to editors clearly and make sure revisions are completed on time.
• Hand over approved, final files to the posting team on time and in the right folder and format.
• Share a daily status update and a weekly summary with the HOD — work assigned, completed, pending and delayed.

4. WHO YOU'LL WORK WITH

HODYour reporting manager — sets priorities, receives daily and weekly updates, handles escalationsVideo Editors & Graphic DesignersDaily coordination on assigned work, checklist steps, deadlines and revisionsProduction TeamSends you the raw footage and files to be assignedQuality CheckerReviews finished edits; you make sure corrections are donePosting TeamReceives final approved files from you for publishingProcess CoordinatorMonitors deadlines and turnaround time for the editing process

5. WHAT WE'RE LOOKING FOR

Most Important for This Role

• Organisation — keeps work, files and the dashboard clean, structured and up to date without being reminded. This is the single most important skill for this role.
• Schedule planning — knows how to plan work, set priorities and meet deadlines across many tasks at once.
• Good communication — clear, polite and firm with editors and other teams, in person, on calls and on chat.

Non-Negotiable Skills

• Comfortable working on a laptop for the full shift.
• Good spoken and written English and Hindi.
• Strong reading comprehension — reads a brief or an instruction and acts on it correctly the first time.
• Follow-up discipline — chases pending work until it is closed.
• Ownership — treats a delayed or lost piece of content as their problem to solve.
• Working knowledge of Google Drive, Google Sheets and Google Docs (folders, sharing, filters, sorting).

Good to Have

• Prior experience in coordination, project tracking or a content / media team.
• Basic understanding of video editing workflow (raw footage, edits, revisions, final export).
• Comfort working with dashboards and task-tracking tools.

6. WHAT SUCCESS LOOKS LIKE IN THIS ROLE

• The production checklist on the dashboard is always accurate and organised — anyone can see the status of any piece of content at a glance.
• Raw data is assigned to editors the same day it arrives, with a clear deadline.
• Every checklist step is genuinely completed, and edits reach the posting team on time.
• Delays and problems are flagged to the HOD early, not discovered after a deadline is missed.

7. NOTE

This role follows Fastest Weight Loss Private Limited's (IWLD) internal processes for the Media & Content department and the Company dashboard. Full training on the production checklist, dashboard and reporting formats will be provided during onboarding. Probation, notice period and other terms of employment are as set out in the Appointment Letter.