HR And Admin Officer

Job Overview:

We are seeking a proactive and dynamic HR & Admin to manage recruitment processes and support various operational HR activities. The ideal candidate will be responsible for sourcing, interviewing, and hiring top talent while also assisting in day-to-day HR operations. This position requires a blend of strong organizational skills, communication abilities, and a deep understanding of HR practices to support both recruitment and admin functions.

Key Responsibilities:

1. Recruitment & Talent Acquisition

• Job Posting & Sourcing:
• Create and post job openings on various job boards, social media platforms, and the company website.
• Utilize recruitment tools and databases to identify and engage potential candidates.
• Candidate Screening & Interviews:
• Review resumes and applications, conduct initial phone screenings, and schedule interviews with the hiring managers.
• Conduct interviews (phone, video, and in-person) to assess candidates’ qualifications, skills, and cultural fit.
• Offer Management:
• Coordinate with the hiring team to extend offers to be selected candidates.
• Prepare and negotiate offer letters, salary packages, and employment contracts.
• Onboarding:
• Assist in the preparation of onboarding materials, ensuring a smooth integration process for new hires.
• Facilitate the orientation program for new employees, ensuring they are informed of company policies, benefits, and procedures.

2. HR Operations & Administration

• Employee Records & Documentation:
• Maintain and update employee records, attendance, discipline, decorum, dress code and files (digital and physical) as per legal and organizational requirements.
• Ensure all necessary documentation is collected for employee onboarding and compliance.
• Attendance & Leave Management:
• Monitor and track employee attendance, sick leave, vacations, and other absences.
• Ensure adherence to the company’s attendance policies and prepare reports as needed.
• Payroll Support:
• Assist in the collection of data related to employee hours, overtime, and other payroll information.
• Coordinate with the finance team to ensure timely and accurate payroll processing, including the filing of PT.
• Employee Queries & Support:
• Act as the first point of contact for employee queries related to HR policies, benefits, and other operational matters.
• Provide assistance to employees on HR-related matters and address concerns in a timely and professional manner.

3. Compliance & Policy Adherence

• HR Policies & Procedures:
• Assist in ensuring compliance with labour laws, company policies, and industry best practices.
• Assist in the implementation of HR policies, SOPs and procedures to foster a positive work environment.
• Employee Engagement & Wellbeing:
• Support in the organization of employee engagement activities and initiatives aimed at improving employee satisfaction and retention.
• Assist with initiatives related to health, wellness, and overall employee morale.

4. Reporting & Analysis

• HR Metrics & Reports:
• Prepare HR-related reports, including recruitment statistics, attendance reports, SOPs and any other relevant data.
• Support in analysing HR data to identify trends, gaps, or areas for improvement.

Qualifications & Skills:

• Education:
• Bachelor’s degree in human resources, Business Administration, Psychology, or related field. Additional certifications in HR (e.g., SHRM, PHR) are a plus.
• Experience:
• 3-4 years of experience in HR, recruitment, or related fields. Experience in HR operations or employee relations is advantageous.
• Skills:
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Familiarity with HR software (e.g., HRMS, ATS) and job boards.
• Ability to manage multiple tasks and prioritize in a fast-paced environment.
• Knowledge of labour laws and HR best practices.
• Personal Attributes:
• Detail-oriented, organized, and proactive.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving abilities and decision-making skills.
• A team player with the ability to work independently and collaboratively.

Preferred Qualifications:

• Previous experience in both recruitment and HR operations.
• Knowledge of payroll processing and leave management systems.
• Experience working in a fast-growing or dynamic company environment.

Additional Information:

• Working Hours: 11am to 8pm
• Location: Work From office (Hyderabad)