Office Assistant

Department: Administration & Operations

Experience: 1–3 Years

Location: Jaipur

Employment Type: Full-Time

About the Role We are looking for a well-organized, confident, and responsible Back Office & Admin Executive to manage day-to-day office administration, reception activities, calling, documentation, and coordination. The candidate should have good communication skills, a professional personality, and basic computer knowledge.

Key Responsibilities1. Reception & Front Desk

• Handle visitors and clients professionally.
• Manage incoming calls and direct them to the concerned team member.
• Maintain visitor records and front-desk activities.
• Receive and manage courier, documents, and office deliveries.
• Maintain a professional and welcoming reception area.

2. Calling & Follow-up

• Make and receive business-related calls.
• Follow up with leads, clients, vendors, and team members as required.
• Share basic information about company services/products.
• Maintain calling and follow-up records.
• Coordinate with the sales team for lead updates and requirements.

3. Back Office Operations

• Handle day-to-day documentation and data entry.
• Prepare and maintain Excel/Google Sheets records.
• Maintain customer, lead, vendor, and employee-related records.
• Prepare basic reports and MIS as required.
• Manage files, documents, invoices, and office records.
• Support the management and other departments with administrative tasks.

4. Office Administration

• Coordinate office requirements and routine administrative activities.
• Maintain stationery and office supplies.
• Coordinate with vendors and service providers.
• Assist in scheduling meetings and appointments.
• Support HR/management in basic office coordination.
• Ensure smooth day-to-day functioning of the office.
• Required SkillsGood verbal and written communication skills.
• Good Hindi and basic-to-good English communication.
• Basic knowledge of MS Excel, Word, Google Sheets and Email.
• Good telephone etiquette.
• Strong follow-up and coordination skills.
• Good organizational and time-management skills.
• Ability to handle multiple tasks simultaneously.
• Professional and positive attitude.
• Presentable personality.
• Preferred CandidateExperience in back office, reception, telecalling, administration, or office coordination.
• Candidates from real estate, digital marketing, IT, or service industries will be preferred.
• Female candidates with good communication and coordination skills can be considered.
• Key Performance Areas (KPIs)Proper handling of calls and visitors.
• Timely completion of back-office tasks.
• Accurate data and documentation.
• Effective follow-up and coordination.
• Proper maintenance of office records.
• Smooth day-to-day office administration.

Salary₹15,000 – ₹25,000 per month, depending on experience, communication skills, and overall capability.

Working StyleThe candidate should be comfortable working in a multi-tasking role, managing reception, calling, documentation, and administrative responsibilities together.