Receptionist / Front Office Executive

ROLE SUMMARY :

Be the first point of contact for visitors and clients. Manage front office operations, coordinate communication and appointments, and support the team with content, creatives, presentations and organised records.

KEY RESPONSIBILITIES

• Welcome visitors, maintain the visitor register, handle incoming calls and enquiries, and ensure reception and meeting rooms are ready.
• Coordinate client appointments and meetings; record requirements, follow up on pending responses and connect clients with the relevant team.
• Write professional emails, captions, announcements and short company content; proofread and obtain approval before sharing.
• Create branded Canva creatives and prepare presentations, company profiles and meeting material using Canva, PowerPoint or Google Slides.
• Use AI tools for drafting, ideas and summaries; verify accuracy and protect confidential client and company information.
• Maintain Google Sheets and Excel trackers for enquiries, appointments and follow ups; keep records accurate and documents organised.
• Proactively track commitments, coordinate with internal teams, escalate unresolved concerns and share daily work updates.

CANDIDATE REQUIREMENTS

• Female Graduates preferred, with a professional, presentable appearance and a courteous approach to visitors and clients.
• Strong communication and calling skills in Hindi and English, with confidence in client coordination and follow ups.
• Good content writing, Canva and presentation making skills; comfortable using AI tools responsibly.
• Working knowledge of Google Sheets and Excel, including data entry, formatting, basic formulas, sorting and filters.
• Proactive, organised and reliable, with attention to detail, discretion and the ability to manage multiple priorities.