Admin Executive

Job Description | Admin Executive

Job Summary

We are seeking a proactive Admin Executive with hands-on experience in vendor sourcing, negotiations, facility operations and service management within a manufacturing environment. The candidate should know the Gurugram–Manesar vendor market and be able to independently manage housekeeping, pantry, maintenance and related services.

Key Responsibilities

Vendor Identification & Management

·        Identify, evaluate and onboard housekeeping, pantry, maintenance and other facility vendors.

·        Obtain quotations, compare proposals, negotiate rates and monitor service quality.

·        Build a dependable network of vendors across Gurugram and Manesar.

Facility & Administrative Operations

·        Oversee housekeeping, pantry, sanitation, pest control and general site upkeep.

·        Coordinate repairs, preventive maintenance and timely replenishment of supplies.

·        Conduct site inspections and resolve service issues promptly.

Procurement & Cost Control

·        Procure administrative consumables, pantry materials and housekeeping supplies.

·        Maintain purchase records, service agreements, invoices and expense tracking.

·        Identify cost savings without compromising safety or service standards.

Coordination & Compliance

·        Work with internal teams, security staff and external agencies.

·        Maintain vendor documentation, service records and periodic MIS reports.

·        Monitor adherence to applicable safety and site compliance requirements.

Candidate Requirements

Essential

·        Graduate in any discipline with at least 3 years of relevant administration experience.

·        Practical experience in vendor identification, negotiation and onboarding.

·        Knowledge of housekeeping, pantry, facility maintenance and general administration.

·        Proficiency in MS Excel, email and basic reporting; strong follow-up and problem-solving skills.

Preferred

·        Prior administrative responsibility at a manufacturing plant or industrial facility.

·        Established local vendor relationships in the Gurugram–Manesar industrial belt.

·        Residence in Gurugram, Manesar or nearby, with ability to coordinate on-site.

Key Performance Indicators

Measures

·        Timely vendor sourcing, onboarding and service delivery.

·        Cost efficiency and quality of housekeeping, pantry and facility services.

·        Speed of issue resolution and accuracy of vendor documentation.

Selection priority: Demonstrated, independent vendor sourcing and negotiation experience in manufacturing facilities should carry greater weight than general office administration alone.