Operations And Admin Executive

Role- Operations & Administration Executive

Hi,

I'm UNNATI, Management Trainee at Cassini Ship Management Pvt. Ltd.

We are currently hiring a Operations & Administrative Executive for our Mumbai office.

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Company

Cassini Ship Management Pvt. Ltd.

📍 Location: Andheri (East), Mumbai

🕒 Type: Full-time | On-site

💰 Salary: As per experience and interview performance.

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About Us

Cassini Ship Management is a growing marine and ship management company handling crew management, vessel operations and related marine services. As a growing organization, we offer hands-on exposure to international shipping operations, working closely with ship Captains, overseas offices, port authorities and service providers.

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Key Responsibilities

1. Communication & Coordination

* Handle professional email and phone communication with Ship Captains, port authorities, shipping agents, vendors and overseas offices.

* Draft and follow up on emails.

* Coordinate with our Dubai office and remote team whenever required.

2. Crew Change & Travel

* Assist with crew change planning.

* Coordinate sign-on/sign-off formalities.

* Arrange flight tickets, hotels and transport.

* Maintain crew movement records and documentation.

3. Accounts & Documentation

* Record office expenses and prepare payment vouchers.

* Maintain contracts, invoices and company records.

* Coordinate with the external accountant whenever required.

4. Executive Assistance

* Manage the MD's calendar, meetings and reminders.

* Prepare reports and follow up on pending tasks.

5. Office Administration

* Handle front desk activities, visitors and incoming calls.

* Coordinate stationery, courier and housekeeping.

* Support operational and administrative work as required.

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Desired Profile

Education: Graduate in any stream.

Experience: Freshers or candidates with 1–3 years of experience in Shipping, Logistics, Administration or Office Coordination.

Skills

* Good spoken and written English.

* Proficiency in MS Excel, Word and Outlook.

* Confident communicating with senior professionals and overseas contacts.

* Basic accounting knowledge is an added advantage.

Personality

* Organized, responsible and eager to learn.

* Good communication and follow-up skills.

* Able to multitask and work in a startup environment.

* Willing to support urgent operational requirements when vessel schedules demand.

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Why Join Us?

* Learn ship management directly from the Managing Director.

* Gain exposure to international shipping operations.

* Work with overseas offices and maritime professionals.

* Real responsibility from day one with excellent learning and growth opportunities.

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If you're looking to build a long-term career in the maritime industry, we'd love to hear from you.

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Timings:

9.00 AM to 6.00 PM

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Thanks & Regards

Unnati Agrawal

Cassini Ship Management Private Limited

📞 +91 77189 85647

📧 cassinismpl@gmail.com