Project Coordinator

Project Coordinator – Real Estate

& RedevelopmentGeneralist role | Mumbai | Full-time

A second-generation Mumbai business that works across real estate redevelopment, construction, and event infrastructure (A client of Vulpix LLP). We are looking for a hands-on generalist to coordinate our real estate projects across legal, financial, civil, sales, and licensing.

This is not a specialist role. Our advocates, CAs, architects, contractors, and liaison consultants handle the technical work. You will keep all of them moving toward the same project timeline, handle the first-level work yourself, and make sure nothing falls through the gaps between departments.

What you'll do

•    Project management: Track every project from society and tenant negotiation through approvals, construction, sales, and handover. Maintain timelines, task

trackers, and follow-up lists, and run regular review meetings with internal and external teams.

•    Legal (first level): Collect and organise documents for due diligence and title. Prepare first drafts or review drafts of routine agreements, letters, and notices.

Coordinate with our legal counsel on agreements, registrations, and litigation timelines.

•    Licensing and approvals: Prepare and compile documents for MCGM, SRA, MHADA, and other authority submissions. Coordinate with our liaison consultants and

track file status, queries, and compliances.

•  Sales coordination: Support channel partners and the internal sales team with inventory sheets, price lists, booking documentation, allotment letters, and

agreement-for-sale processing. Keep customer records up to date.

•   Financial coordination: Collect invoices, bills, and payment schedules. Coordinate with our CA and accounts team on GST, TDS, and stamp duty paperwork, and on

RERA-related documentation.

•   Documentation and admin: Draft clean, professional correspondence, minutes, and reports. Maintain an organised digital and physical filing system for every

project.

Who we're looking for

•    3–6 years of experience in a real estate developer, redevelopment, liaison, or legal/property consultancy environment

•    Working knowledge of Mumbai redevelopment processes, such as society redevelopment, SRA, MHADA, DCPR, and RERA basics

•    Strong drafting and word-processing skills in English, including confident use of MS Word, Excel, and Google Workspace

•    Highly organised and able to manage multiple projects and stakeholders at once

•    Comfortable following up persistently with consultants, authorities, and societies

•    Marathi and Gujarati/Hindi are a strong plus

•    A graduate degree is required. An LLB, a B.Arch/civil background, or real estate management studies is an advantage.

Why join us

•    You get direct exposure to every side of a real estate project, working closely with the promoters.

•    The role has room to grow into a senior project management position.

You join a stable, established family business with a long-term portfolio.

WA your CV @ 9820842193