Office Administrator

Bilkul bhai. ASQUARE Academy ke liye Office Admin ka proper, detailed JD aise rakh sakte ho:

JOB DESCRIPTION – OFFICE ADMINCompany: ASQUARE Medical & IIT-JEE Academy

Position: Office Admin / Administrative Executive

Location: Pune – nehru nagar

Employment Type: Full-Time

Working Days: Monday to Saturday

Working Hours: 9 Hours per Day

About ASQUARE AcademyASQUARE Medical & IIT-JEE Academy is a growing educational institute providing academic and competitive examination preparation for students from Classes 8th to 12th. We offer preparation for CBSE, ICSE, Maharashtra State Board, JEE, NEET, MHT-CET and IISER.

We are looking for a responsible, organized and proactive Office Admin to manage the day-to-day administrative operations of the academy and ensure smooth coordination between students, parents, teachers and management.

• Key Responsibilities1. Front Office & Reception ManagementManage the academy reception and front office operations.
• Attend incoming calls and handle parent/student enquiries professionally.
• Welcome parents, students, visitors and teachers.
• Maintain proper visitor records and office discipline.
• Handle day-to-day communication through phone, WhatsApp and other official channels.
• Direct enquiries to the concerned department or counsellor.
• 2. Student & Parent CoordinationCoordinate with students and parents regarding classes, schedules, tests and other academic activities.
• Share class timetables, test schedules, notices and important announcements.
• Handle basic parent/student queries and escalate important issues to management.
• Maintain regular communication with parents regarding pending requirements, documents and administrative matters.
• Assist in resolving day-to-day student and parent concerns.
• 3. Fee & Admission AdministrationMaintain student admission records and admission files.
• Keep track of fee payments, installments and pending fees.
• Follow up with parents/students regarding pending installments as instructed by management.
• Maintain proper records of receipts, discounts, scholarships and fee commitments.
• Coordinate with the admission counsellor and management regarding new admissions.
• Ensure all admission documents are properly collected and filed.
• 4. Attendance & Academic CoordinationMaintain student attendance records.
• Coordinate with teachers regarding attendance and batch schedules.
• Monitor regularity of classes and report any issues to management.
• Maintain records of tests, examinations and academic activities.
• Coordinate with teachers regarding test papers, schedules and student requirements.
• 5. Teacher & Staff CoordinationCoordinate daily schedules with teachers and staff.
• Inform teachers about timetable changes, meetings, tests and important instructions.
• Ensure teachers report on time as per academy requirements.
• Maintain staff attendance and basic administrative records.
• Coordinate with teachers for classroom requirements and other operational needs.
• 6. Office Documentation & Record KeepingMaintain physical and digital student records.
• Maintain admission forms, fee records, attendance sheets and other documents.
• Organize files and ensure documents are easily accessible.
• Prepare basic reports, lists and Excel/Google Sheets records.
• Maintain confidential academy and student information properly.
• 7. Daily Academy OperationsEnsure smooth functioning of the academy office on a daily basis.
• Check classroom and office requirements.
• Coordinate for stationery, printing, photocopying and other office requirements.
• Monitor basic cleanliness and discipline of the reception/office area.
• Report maintenance, electricity, internet or other operational issues to management.
• Ensure important notices and schedules are displayed/shared on time.
• 8. Communication & CoordinationCoordinate between Management, Teachers, Counsellors, Students and Parents.
• Handle official WhatsApp groups and communication as instructed.
• Draft and share basic notices, reminders and announcements.
• Maintain professional communication with parents and students.
• Ensure important instructions from management are communicated to the concerned staff.
• 9. Basic Computer & Administrative WorkMaintain data using MS Excel / Google Sheets / Google Drive.
• Prepare attendance sheets, fee follow-up lists and student records.
• Handle basic printing, scanning, photocopying and document management.
• Maintain digital folders and records systematically.
• Perform basic email and online administrative tasks.
• Required SkillsGood communication and interpersonal skills.
• Strong organizational and time-management skills.
• Basic to good knowledge of MS Excel, Google Sheets, MS Word and Google Drive.
• Ability to handle multiple tasks simultaneously.
• Professional and polite communication with parents and students.
• Good follow-up and coordination skills.
• Ability to maintain records accurately.
• Responsible, punctual and disciplined.
• Problem-solving attitude.
• Ability to work independently as well as with a team.
• Preferred CandidatePrior experience in school, coaching institute, academy, education sector, front office or administration will be preferred.
• Candidates with good knowledge of student/parent coordination will be preferred.
• Female candidates can also apply.
• Freshers with strong communication and administrative skills may also be considered.
• Key Performance ExpectationsSmooth daily functioning of the academy office.
• Accurate maintenance of student and fee records.
• Timely fee follow-ups and documentation.
• Proper coordination between parents, students and teachers.
• Timely communication of schedules, tests and important notices.
• Professional handling of parent/student enquiries.
• Maintaining discipline and proper administrative processes.

Salary₹15000 – ₹20,000 per month, depending on experience, skills and interview performance.

Working ScheduleMonday to Saturday – 9 Hours Per Day

Position: Full-Time Office Admin

Location: ASQUARE Medical & IIT-JEE Academy, Pune