Purchase Manager

Job Description – Purchase Manager / Purchase Executive

Department: Purchase / Procurement

Industry: Real Estate & Construction

Experience: 3–8 Years

Employment Type: Full-Time

Job Summary

We are looking for an experienced and result-oriented Purchase Manager / Purchase Executive to manage the procurement of construction materials, equipment, services, and other project requirements.

The candidate will be responsible for vendor development, sourcing, price negotiation, purchase orders, material availability, cost control, and timely delivery while maintaining the required quality standards.

Key Responsibilities

1. Procurement & Material Purchasing

* Identify and procure construction materials as per project requirements.

* Purchase materials such as cement, steel, sand, aggregates, bricks/blocks, plumbing materials, electrical materials, tiles, sanitaryware, hardware, paints, doors/windows, glass, waterproofing materials, etc.

* Procure office supplies, machinery, tools, safety equipment and other non-project items as required.

* Ensure materials are available at the project site as per the required schedule.

2. Vendor Management

* Identify, evaluate and develop new vendors and suppliers.

* Maintain a database of approved vendors.

* Obtain and compare quotations from multiple suppliers.

* Evaluate vendors based on price, quality, delivery timelines, credit terms and service.

* Maintain good relationships with existing suppliers.

3. Negotiation & Cost Control

* Negotiate prices, payment terms, credit periods, transportation charges and delivery schedules.

* Ensure the best possible commercial terms without compromising quality.

* Conduct market surveys to monitor current material prices.

* Identify opportunities for cost savings and bulk-purchase benefits.

* Prepare comparative statements for management approval.

4. Purchase Orders & Documentation

* Prepare and issue Purchase Orders (POs) after receiving the required approvals.

* Ensure POs clearly mention specifications, quantities, rates, taxes, delivery terms and payment conditions.

* Maintain proper records of quotations, comparative statements, POs, invoices and other procurement documents.

* Coordinate with the accounts team regarding invoices and vendor payments.

5. Coordination with Project & Site Teams

* Coordinate closely with Project Managers, Site Engineers, Store, Accounts and Management.

* Understand material requirements and project schedules.

* Follow up with suppliers to ensure timely delivery at project sites.

* Resolve issues related to delayed deliveries, shortages, damaged materials or incorrect supplies.

6. Quality & Quantity Control

* Ensure purchased materials meet approved specifications and quality standards.

* Coordinate with site/store teams for material inspection and acceptance.

* Address quality complaints and replacement issues with vendors.

* Ensure quantities supplied match the approved Purchase Order.

7. Inventory & Planning

* Monitor material consumption and stock levels in coordination with the stores department.

* Avoid both stock-outs and unnecessary excess inventory.

* Plan procurement based on project timelines and material lead times.

* Track pending purchase orders and outstanding deliveries.

8. MIS & Reporting

* Prepare regular purchase reports for management.

* Track:

  * Purchase orders

  * Pending deliveries

  * Vendor-wise purchases

  * Material rates

  * Purchase savings

  * Outstanding orders

  * Vendor performance

* Maintain proper procurement records and documentation.

Key Skills Required

* Strong negotiation and vendor management skills.

* Good knowledge of construction materials and specifications.

* Knowledge of local and regional suppliers.

* Strong communication and coordination skills.

* Good analytical and decision-making ability.

* Knowledge of procurement processes and documentation.

* Good knowledge of MS Excel and ERP/software systems.

* Ability to compare quotations and prepare comparative statements.

* Ability to work under pressure and meet project deadlines.

Educational Qualification

* Bachelor’s degree in Commerce, Business Administration, Supply Chain, Civil Engineering, or a related field.

* Diploma/Degree in Civil Engineering or Construction Management will be an added advantage.

Preferred Experience

Candidates with experience in real estate developers, construction companies, infrastructure companies, or contracting firms will be preferred.

Experience in purchasing construction materials and handling local as well as project-specific vendors will be an advantage.

Key Performance Indicators (KPIs)

* Timely availability of materials at project sites.

* Purchase cost savings.

* Vendor performance and reliability.

* Reduction in procurement lead time.

* Quality of purchased materials.

* Accuracy of purchase orders and documentation.

* Reduction in emergency purchases.

* Vendor payment and invoice coordination.

* Adherence to approved purchase budgets.

Ideal Candidate

The ideal candidate should have strong knowledge of construction procurement and local vendor networks, excellent negotiation skills, and the ability to coordinate between vendors, site teams, stores, accounts and management.

Note: Candidates with hands-on experience in real estate/construction procurement will be given preference.