HR Executive

1. Job Purpose

To manage day-to-day HR operations, recruitment, employee documentation, attendance, payroll coordination, statutory compliance, and workforce management for the company's HT/LT electrical projects, transmission line projects, substations, and smart metering projects.

2. Key Job Responsibilities

A. Recruitment and Manpower Planning

* Handle recruitment of electrical engineers, site supervisors, technicians, helpers, store incharges, project managers, and office staff.

* Post job advertisements on Naukri, Indeed, and other recruitment portals.

* Screen resumes, conduct initial interviews, coordinate technical interviews, and follow up with selected candidates.

* Coordinate with project managers and site engineers to identify manpower requirements.

* Maintain a recruitment tracker and ensure timely deployment of manpower at project sites.

B. Joining Formalities and Employee Documentation

* Prepare and issue offer letters, appointment letters, employment agreements, and other HR documents.

* Collect and verify employee KYC documents, educational certificates, bank details, photographs, and previous employment records.

* Complete joining formalities, employee induction, and company policy communication.

* Maintain individual employee files and update the employee database.

* Track probation periods, confirmations, resignations, and employee transfers.

C. Attendance, Leave and Payroll Coordination

* Maintain daily attendance, leave records, overtime details, and weekly off records.

* Collect and verify attendance reports from project sites and office locations.

* Coordinate with site supervisors and project managers for attendance approval.

* Prepare monthly payroll inputs, including paid days, unpaid leave, overtime, incentives, advances, and deductions.

* Coordinate with the accounts department for timely salary processing and salary slips.

* Maintain records of employee advances, recoveries, and final settlements.

D. PF, ESIC and Statutory Compliance

* Coordinate employee PF/UAN registration, KYC updates, and ESIC registration wherever applicable.

* Coordinate with the accounts team or external consultant for monthly statutory contributions and returns.

* Maintain records relating to applicable labour laws, minimum wages, professional tax, and other statutory requirements.

* Track compliance documentation for employees deployed at different project sites.

* Support inspections, audits, and preparation of statutory records.

* Ensure employee deductions and employer contributions are recorded separately and accurately.

E. Employee Relations and Grievance Handling

* Address employee queries regarding salary, attendance, leave, company policies, and employment documents.

* Maintain discipline and communicate company rules to employees.

* Resolve routine workplace grievances and escalate serious matters to management.

* Support employee engagement, retention, and performance review activities.

* Maintain confidentiality of employee information and sensitive HR records.

F. Site Manpower Management

* Coordinate manpower deployment, transfers, replacements, and demobilisation across electrical project sites.

* Maintain site-wise and project-wise manpower records.

* Coordinate with project managers regarding absenteeism, staff shortages, employee replacements, and urgent recruitment.

* Monitor employee joining and reporting at assigned project locations.

* Maintain records of site staff, technicians, helpers, supervisors, and contract labour.

* Coordinate employee accommodation, travel, joining instructions, and other site administration requirements wherever applicable.

G. Performance Management and Training

* Coordinate employee performance appraisals and probation reviews.

* Maintain records of employee performance, warnings, appreciation, and disciplinary actions.

* Identify training requirements in consultation with project managers.

* Coordinate induction and training on company policies, workplace discipline, safety awareness, and applicable procedures.

* Track training attendance and maintain training records.

H. HR Administration and Reporting

* Prepare daily, weekly, and monthly HR reports for management.

* Maintain updated employee master data, organisation charts, leave records, and manpower reports.

* Prepare reports on recruitment status, vacancies, attendance, attrition, payroll inputs, and site-wise manpower.

* Maintain HR files, registers, records, and digital documentation.

* Ensure timely renewal and maintenance of employee-related documents and records.

* Perform other HR and administrative duties assigned by management.

3. Required Skills and Competencies

* Good communication and interpersonal skills.

* Knowledge of recruitment, payroll coordination, attendance, and employee documentation.

* Working knowledge of PF, ESIC, and applicable labour compliance requirements.

* Proficiency in MS Excel, Word, email, and HR software or attendance systems.

* Ability to coordinate with multiple project sites and departments.

* Strong follow-up, organisation, problem-solving, and record-keeping skills.

* Ability to maintain confidentiality and handle employee issues professionally.

* Willingness to travel to project sites when required.

4. Key Performance Indicators (KPIs)

5. Timely fulfilment of approved manpower requirements.

6. Accuracy and timeliness of attendance and payroll inputs.

7. Completion of employee joining documentation and personnel files.

8. Timely coordination of PF, ESIC, and other applicable compliance activities.

9. Accuracy of site-wise manpower and employee records.

10. Timely resolution and escalation of employee grievances.

11. Reduction in avoidable absenteeism and recruitment delays.

12. Submission of accurate HR reports within prescribed deadlines.

13. Reporting and Coordination

The HR Executive shall report to the HR Manager, General Manager, or other designated authority and coordinate with:

* Directors and senior management.

* Project Managers and Site Engineers.

* Site Supervisors and Store Incharges.

* Accounts and Finance Department.

* External payroll, PF, ESIC, and labour compliance consultants.

6. General Terms and Responsibilities

* The employee shall comply with all company policies, procedures, and management instructions.

* Employee data, salary information, business information, and company records must be kept confidential.

* No offer, salary revision, disciplinary action, or employment commitment may be made without the required approval.

* All employee records and company documents must be maintained accurately and handed over upon transfer or separation.

* The employee shall perform duties diligently and in the best interests of the company.

* Any additional reasonable HR or administrative responsibilities assigned by management shall form part of the role.