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I.I.T.Main Gate

Annabhau Sathe Chowk (Thane)


Key Responsibilities:


Provide administrative and personal support to the executive
Manage schedules, appointments, and travel arrangements
Coordinate meetings (in-office and out-of-station)
Handle correspondence and communication
Maintain confidentiality and professionalism at all times




Requirements:


Female candidate preferred (for specific work-related requirements)
Excellent communication and organizational skills
Proficient in MS Office and scheduling tools
Ability to travel outside the city when required
Prior experience as a personal/executive assistant is a plus




Benefits:


Competitive salary
Travel allowance and accommodation for outstation meetings
Opportunity to work closely with leadership



Wilbert Creations

Personal Secretary

Konkan Bhavan

An International Engineering Procurement Construction (EPC) Limited Company engaged in the turnkey construction of Petroleum Oil & Gas Storage Terminals in India & abroad require Accountant & Admin Executive for immediate joining at their Head Office at CBD, Belapur.

Role & responsibilities for the post of Accountant:

1. Maintaining accounts in Tally ERP 9/Tally Prime

2. GST Monthly working and Return filing, ROC Filing

3. Practical knowledge of TDS Calculation & return filing

4. Bank & Cash Entries along with Bank Reconciliations

5. Handle Petty Cash, Supplier Payments

6. Income Tax finalisation & Return filings.

7. Utility bills payment & punching entry in tally

8. Processing & managing employee payroll

9. Bank Visits & liaise with consultants & various Government departments as required

10.Knowledge of Sales & Purchase Entries


Preferred candidate profile

Graduate /CA /CA Inter

No. Of Vacancies

2

Salary Range

INR. 20,000 to INR. 45,000 pm

Role: Accounting & Taxation - Other
Industry Type: Oil & Gas
Department: Finance & Accounting
Employment Type: Full Time, Permanent
Role Category: Accounting & Taxation

Education
UG: B.Com in Commerce
PG: CA in Pursuing

Role & responsibilities for the post of Admin Executive:

1. Maintaining Worker Data

2. Maintaining Monthly Attendance Data

3. Knowledge of filing work

4. Processing & managing employee payroll

5. PF & ESIC Registration

6. Bank Visits & liaise with consultants & various Government departments as required.

Preferred candidate profile

Any Graduate

No. Of Vacancies

2

Salary Range

INR. 20,000 to INR. 35,000 pm

Role: Admin Executive - Other
Industry Type: Oil & Gas
Department: Finance & Accounting
Employment Type: Full Time, Permanent
Role Category: Office Administration


Prashanth Projects Limited

Accounts & Admin Executive

Vile Parle

familiarity in government e-tender portals and proficiency in MS Word and Excel

Handle commercial documentation, assist in tender participation, prepare cost sheets, and manage vendor payments

Hands-on with online banking, GST data collation, and admin management

Good communication and file management skills




MNP Momentum (OPC) Private Limited

Tender Executive

Andheri

Key Responsibilities:
Manage executives’ calendars, appointments, and travel arrangements.
Prepare, edit, and review reports, presentations, and correspondence.
Coordinate meetings, including agendas, minutes, and follow-ups.
Assist in project management and track progress on key initiatives.
Handle confidential and sensitive information with discretion.
Liaise with internal teams, clients, and stakeholders on behalf of executives.
Support daily administrative operations, including expense reports and document management.
Anticipate needs of executives and provide proactive solutions.


Key Skills & Competencies:
Strong organizational and time-management skills.
Excellent written and verbal communication.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
Attention to detail and ability to multitask.
Problem-solving mindset with initiative and adaptability.
Professionalism and discretion in handling confidential matters.


Qualifications:
Bachelor’s degree in any discipline.
1 /2 years of experience as an Executive Assistant or similar role supporting senior management.
Experience in coordinating meetings, travel, and office operations



Samaq Builders

Executive Assistant

Shri Krishna Garden Society

A Godown In charge, also known as a Warehouse In charge or Supervisor, is responsible for overseeing the day-to-day operations of a warehouse, ensuring efficient storage, receiving, and dispatch of goods. They manage inventory, coordinate staff, and ensure safety protocols are followed. 
Key Responsibilities:
·        Inventory Management:
Maintaining accurate records of stock levels, conducting cycle counts, and resolving discrepancies. 
·        Warehouse Operations:
Overseeing receiving, storing, and shipping of goods, ensuring timely and accurate order fulfilment. 
·        Staff Management:
Supervising and training warehouse staff, delegating tasks, and monitoring performance. 
·        Safety and Compliance:
Ensuring adherence to safety regulations and company policies, maintaining a safe and organized warehouse environment. 
·        Process Improvement:
Identifying and implementing strategies to improve warehouse efficiency, productivity, and safety. 
·        Communication and Coordination:
Collaborating with other departments, such as logistics and procurement, to manage incoming and outgoing shipments. 
·        Reporting:
Preparing reports on warehouse activities, performance metrics, and any issues that may arise. 
Skills and Qualifications:
·        Strong organizational and time management skills.
·        Leadership and interpersonal skills.
·        Ability to manage inventory and warehouse operations.
·        Knowledge of warehouse management systems (WMS).
·        Problem-solving and decision-making skills.
·        Experience in supervising and training staff.
·        Ability to work effectively in a team environment. 
Job Location : Vasai Kaman
 
Prefer Male Candidate from Virar to Borivali Only.
 
Interested candidate can apply on hr.mfg@hybec.net
 


Jn Lighting India Llp

Warehouse Supervisor

Malvani Block No 6

EA (Executive Assistant)
Profile and JD: 
 
Work Experience: Should have 3-5 years of experience as an Executive Assistant or secretary to the MD / COO / CEO of a company.

 Educational Qualification: Should have graduated from a secretarial college.
 
 SkillS Set Required:

1.     EXCELLENT FOLLOW UP SKILLS Most important requirement. Do not apply without this skill.
2.     Follow up skills to ensure work gets done, are essential to get success in this role.
3.     Should have working knowledge of MS OFFICE especially EXCEL & Word.
4.     Designing the PowerPoint slides.
5.     She should be proficient in doing google search / search criteria and getting online solutions.
6.     She should be good in coordinating and organizing skills.
7.     Be adept in handling external vendors, fixing meetings, time management tools, calendar management, and hotel/flight / cab bookings.
8.     Highly Efficient and adept in getting things done.
9.     Good command over English.
10.  Shorthand

Behavioural Aspects needed:·  
 Should take responsibility for the end results.
·       Should be able to keep herself focused on her key deliverables.
·       Should be comfortable in interacting with all senior as well as other team members of the organization, as well as cordial, courteous and not high-handed in approach.
·       High integrity and professional standards.

 Salary(negotiable basis the experience and candidate profile)
 
Shift Timings 09:30 to 07:00

 Working Days Monday to Saturday {Sunday Fixed Off, 2nd & 4th Saturday Fixed Off}

 
Others:     

·       Staying 45 minutes travelling time from your office
·       There should be job stability, not someone who has been jumping jobs often.
·       Should be honest and with integrity.

If Interested please connect @ Sheetal Reddy
HR Manager - 7977483834.
 


Bridgeloyalty Customer Experience Management LLP

Secretary / Executive Assistant

Shree Sai Hospital

Key Responsibilities:

Manage day-to-day office operations efficiently

Handle HR-related tasks, including employee onboarding and record-keeping

Support basic accounting functions, including invoice processing and expense tracking

Assist with basic export-related tasks such as preparing shipping documents, coordinating with logistics, and maintaining export records

Maintain office records and assist with reports

Liaise with vendors and internal teams

Required Skills & Qualifications:

Prior experience in HR and Accounting

Proficiency in Tally (basic level)

Good understanding of basic IT skills (MS Office, email communication, etc.)

Basic knowledge of export documentation and procedures

Strong organizational and multitasking abilities

Attention to detail and reliability

Preferred Attributes:

Ability to work independently

Good communication skills


Maheshwari Starchtech Private Limited

Office Administrator Cum HR

Godrej Foods Company - Veg.Oils

Here's a job description for an Admin Executive:

Job Title: Admin Executive

Reports to: [Manager/Team Lead]

Job Summary:

We're seeking an organized and detail-oriented Admin Executive to provide administrative support to our team. The successful candidate will be responsible for managing day-to-day operations, coordinating tasks, and ensuring seamless communication.

Key Responsibilities:

1. Administrative Support:
  - Manage calendars, schedules, and appointments.
  - Coordinate travel arrangements and itineraries.
  - Prepare and distribute reports, documents, and presentations.
2. Communication:
  - Handle phone calls, emails, and messages.
  - Respond to queries and provide information.
  - Maintain accurate records and databases.
3. Organization:
  - Maintain office supplies and inventory.
  - Ensure office organization and cleanliness.
  - Implement and maintain administrative processes.
4. Data Management:
  - Accurately enter and update data.
  - Maintain confidentiality and adhere to data protection policies.

Requirements:

1. Administrative experience (3-5 years).
2. Strong organizational and time management skills.
3. Excellent communication and interpersonal skills.
4. Proficiency in MS Office and Google Suite.
5. Ability to work independently and as part of a team.

Desirable Skills:

1. Knowledge of CRM software.
2. Experience with scheduling tools.
3. Familiarity with document management systems.

What We Offer:

1. Competitive salary and benefits.
2. Opportunities for growth and development.
3. Collaborative and dynamic work environment.

If you're detail-oriented, organized, and enjoy administrative work, we'd love to hear from you!


Sparnod Fitness Equipment Private Limited

Admin Executive

Maharshi Arvind Chowk - Paanch Rasta

MNL Gluck Services Private Limited

Station Road Kalwa west

Attending client meeting with director and willing to travel local and out of state if required. should have basic accounts and finance knowledge and excellent command on english


Anantaum Enterprises

Personal Assistant

Nagbaba Mandir (Dynalog Company)

We’re looking for a proactive and organized Executive Assistant to support the Founder & CEO with daily operations, scheduling, and administrative coordination. The role involves managing calendars, communication, and personal tasks while ensuring the smooth functioning of both executive and office activities.

Key Responsibilities:-
1) Manage the Founder’s calendar, appointments, meetings, and travel arrangements.
2) Handle personal tasks such as bill payments, errands, and other day-to-day requirements.
3) Coordinate administrative operations including record keeping and vendor management.
4) Maintain organized digital and physical filing systems for quick and easy access.
5) Prepare reports, presentations, and correspondence as required.
6) Liaise between the Founder and internal/external stakeholders to ensure clear communication.
7) Track ongoing tasks, follow up on deliverables, and ensure deadlines are met.
8) Maintain confidentiality and professionalism in all interactions.

Also
        *Manage daily office operations and ensure smooth functioning of administrative tasks.
Assist various departments (sales, logistics, customer support, marketing) with documentation, coordination, and follow-ups.
Handle incoming calls, emails, and basic customer queries efficiently on company helpdesk number
Maintain records of invoices, purchase orders, shipping documents, and other office files systematically.
Coordinate with vendors, courier partners, and suppliers for regular office and operational needs.
Support order processing, packaging coordination, and dispatch activities as required.
Monitor stock of office supplies and place orders when necessary.
Assist management in scheduling meetings, preparing reports, and basic data entry tasks.
Ensure office premises remain organized, clean, and visitor-ready at all times.
Handle any other routine administrative duties assigned from time to time.



SportzTank

Gammon House

About the Role:
We are seeking a proactive and organized office & operations associate to ensure smooth day-to-day office operations and support various administrative, vendor, and people related functions. The ideal candidate will be detail-oriented, efficient, and able to manage multiple tasks simultaneously.
 
Key Responsibilities:
1. Office Management
Ensure smooth day-to-day office operations.
Procure office supplies including housekeeping, stationery, coffee/tea, etc.
Manage housekeeping and security services.
Oversee all office AMCs (Annual Maintenance Contracts).

 
2. Vendor Management
End-to-end vendor management, from sourcing to ensuring completion of tasks.
Negotiate rates and maintain vendor relationships.

 
3. Invoice Management
Verify, upload invoices in the internal tool and maintain tracker
Process payouts
Manage petty cash.

 
4. Travel Management
Book and manage travel for the team.
Process travel reimbursements.
Coordinate with travel agents and to assist the team in passport/visa formalities.

 
5. Document Management
Scan, file, and store important documents systematically.

 
6. Out-of-Office Tasks
Support the finance and ops team with tasks such as procuring bond/stamp paper, obtaining signatures, visiting banks, etc.
Whenever needed, support the creative studio team in procuring props needed for shoots.

 
7. HR Operations Support
Calendar management and scheduling.
Assist with bank, PF, asset allocation, and pick-up.
Manage courier services.

 
Qualifications & Skills:
2/3 years of prior experience in office administration, and related fields preferred.
Strong organizational and multitasking skills.
Good communication and vendor management abilities.
Basic knowledge of MS Office and basic administrative tools.

 
Other Details:
Location: Prabhadevi, Mumbai
 Workdays: Monday to Saturday (6 days)
 Work Hours: 9:00 AM – 7:00 PM (may extend depending on work requirements)


Hopscotch Wholesale Trading Private Limited

Office Admin

Saki Naka

Designation - Support Executive

Office Management: Maintain office organization, supplies, and facilities.
2. Communication: Handle phone calls, emails, and correspondence.
3. Scheduling: Manage calendars, appointments, and meetings.
4. Documentation: Prepare, maintain, and update records, reports, and documents.
5. Support: Provide assistance to senior management or teams as needed.
6. Data Entry: Accurately enter and manage data in systems.


Requirements:

1. Organizational skills: Prioritize tasks and manage time effectively.
2. Communication skills: Clear written and verbal communication.
3. Technical skills: Proficiency in MS Office, email, and possibly specific software.
4. Attention to detail: Accuracy in work and documentation.
5. Adaptability: Flexibility in handling varied tasks and situations.

Shift time - 9:30AM to 6:30PM
Week off - 2nd & 4th Sat off & Sunday fixed off
Location - Sakinaka


Teamspace Financial Services Private Limited

Dadar

Global Dream

Office Assistant

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Admin Office Assistant Jobs in Mumbai - 33 Verified Vacancies

Personal Secretary

Accounts & Admin Executive

Tender Executive

Executive Assistant

Warehouse Supervisor

Secretary / Executive Assistant

Office Administrator Cum HR

Admin Executive

Executive Assistant

Personal Assistant

Secretary / Executive Assistant

Office Admin

Office Admin

Office Assistant

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