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Mumbai Agra Road

Nashik Main Road

Job Title: Store Executive 
Department: Stores & Inventory Management 
Location: Location of Depot or Store 
Reporting To: Store Manager / Store In-Charge 
Employment Type: Full-Time, Shift-Based 
Job Purpose: 
To ensure the smooth and efficient operation of the store by managing the receipt, issuance, 
documentation, and upkeep of inventory, tools, and materials necessary for bus maintenance 
and operations. 
Key Responsibilities: 
1. Inventory Control: 
o Responsible for the safekeeping and accurate accounting of all materials and 
spare parts available in the store. 
o Maintain cleanliness and proper organization of the store at all times. 
2. Material Handling: 
o Issue material to the maintenance team as per approved requisitions or job card 
requirements. 
o Collect old/used/damaged parts from mechanics when issuing new material to 
ensure accountability. 
o Write part numbers clearly on each item received from vendors for easy 
identification. 
o Store defective warranty/guarantee material separately for follow-up with 
vendors. 
3. Documentation & Reporting: 
o Prepare and maintain job cards for all materials issued. 
o Prepare daily shift-wise store reports (material issued, received, returned).o Ensure invoices are closed in the software system accurately after material 
receipt verification. 
o Report any material discrepancies immediately to the Store Manager. 
o Share clear photos of received materials in the official WhatsApp group for 
transparency and record. 
4. Material Receipt & Inspection: 
o Receive new materials strictly as per the vendor invoice and Purchase Order 
(PO). 
o Check quantity, quality, and part numbers against the PO and invoice. 
o Inform the Store Manager of any shortage, damage, or mismatch in received 
items. 
5. Tool & Equipment Management: 
o Issue tools and machinery to mechanics with proper documentation. 
o Ensure tools are returned in good condition after use, report damage/loss 
immediately. 
6. Stock Management: 
o Inform the Store Manager about fast-moving and low-stock items to avoid 
shortages. 
o Provide details of any defective assemblies received during the shift. 
o Participate actively in the monthly and quarterly stock checking and physical 
verification processes. 
7. Software & Record Maintenance: 
o Maintain and update all stock movement records in the inventory management 
software. 
o Ensure real-time entry of all receipts, issues, returns, and stock adjustments. 
8. Safety & Compliance: 
o Ensure the store is kept safe, clean, and free from any hazardous conditions. 
o Follow company policies related to inventory, safety, and asset management.Required Skills & Competencies: 
 Good understanding of automotive spare parts and tools (especially related to buses). 
 Basic computer knowledge (MS Excel, Inventory Software, WhatsApp). 
 Strong attention to detail and organizational skills. 
 Ability to work in a fast-paced, shift-based environment. 
 Excellent communication and coordination skills. 
 Integrity and accountability in handling company materials and tools. 
Qualifications & Experience: 
 Minimum Graduate Pass / Diploma in Mechanical or Automobile Engineering preferred. 
 1.5–3 years of experience in storekeeping or inventory management, preferably in an 
automotive or transport-related industry.


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Stores Executive

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Stores Executive

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