Secretary / Executive Assistant

Job Description (JD) – Executive AssistantJob Title: Executive Assistant (EA)

Department: Administration / Management

Location: Okhla Phase 2, New Delhi

Experience: 3+ Years

Salary: Up to ₹30 per month (based on experience and skills)

Age Criteria: Up to 30 years

Reporting To: Director / Senior Management

Job SummaryWe are looking for a proactive, organized, and detail-oriented Executive Assistant to provide administrative and operational support to senior management. The candidate will be responsible for managing schedules, coordinating meetings, handling official communications, preparing reports, and ensuring the smooth execution of day-to-day management activities. The role may also require travel to different store locations for coordination and follow-ups.

1. Roles and ResponsibilitiesCalendar and Schedule Management
2. 
   

• Manage the Director’s daily schedule, appointments, and meetings.
• Coordinate meetings, interviews, and business appointments.
• Ensure timely reminders and follow-ups for scheduled activities.

1. Administrative Support
2. 
   

• Handle day-to-day administrative tasks and official documentation.
• Prepare presentations, reports, meeting minutes, and other business documents.
• Maintain confidential records and important company information.

1. Communication and Coordination
2. 
   

• Act as a point of contact between senior management, employees, and external stakeholders.
• Handle emails, phone calls, and official correspondence professionally.
• Coordinate with different departments to ensure timely completion of tasks.

1. Operational and Store Coordination
2. 
   

• Coordinate with retail stores and store managers regarding daily operational requirements.
• Conduct store visits when required by management.
• Follow up on pending tasks, operational updates, and management instructions.
• Ensure effective communication between head office and store teams.

1. Travel and Meeting Arrangements
2. 
   

• Arrange travel, accommodation, and transportation for business trips.
• Coordinate schedules and logistics for meetings and official visits.
• Be available for business travel as required.

1. Follow-ups and Task Management
2. 
   

• Track action items assigned by senior management and ensure timely completion.
• Maintain task trackers, reports, and follow-up records.
• Provide regular updates to management on pending and completed activities.

1. Confidentiality and Professionalism
2. 
   

• Maintain strict confidentiality regarding business matters and management discussions.
• Handle sensitive information with discretion.
• Demonstrate professionalism, reliability, and a solution-oriented approach.
• Required Skills and QualificationsGraduate in any discipline; a relevant qualification in business administration is preferred.
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills in English.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in MS Office, Google Workspace, email, and report preparation.
• Strong coordination, follow-up, and problem-solving skills.
• Ability to handle confidential information responsibly.
• Willingness to travel to different store locations as required.
• Ability to work independently and manage multiple priorities.
• Preferred Candidate ProfileWell-organized, proactive, and detail-oriented.
• Professional attitude with strong interpersonal skills.
• Capable of working in a fast-paced business environment.
• Flexible with schedules and business requirements.
• Strong ownership and accountability for assigned responsibilities.

Interested candidates can share their updated CV along with their current and expected salary.